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 * There's how many rooms ready for handicapped people? ''~-(this means that the bathroom need to be big enough and other facilities - Otavio)-~''

Bosnian Local team

  • Please name the main local team and describe their commitement (i.e. connection, work they have done before, how long...) to Free Software projects - much preferrably, to Debian itself. (the best local organizers so far have not been debian people, so please disregard that part - Andreas) Local team consists of the following members:

  • Of these people, which have been present at a previous Debconfs and who have participated as organizers and/or volunteers (the line might be quite blurry at times) of a previous Debconf?

    • Safir Secerovic, volunteered during DebConf5 and worked withing organization team for DebConf6.

Choice of city / town / whatever

  • Are you suggesting a city, a town, a village, a spa in the middle of nowhere? Host town: Sarajevo, capital of Bosnia and Herzegovina.
    • How many people live there? Population: around 400.000.
    • How easy/convenient is the proposed place to get all strange and regular kinds of hardware?
      • Electronic/electricity shops A number of local electronic/electricity shops
      • Computer stores (A "media markt" like enduser oriented store doesn't count) Quite a few of computer equipment resellers, including IBM, Dell and HP representatives.
      • Supermarkets, etc. A couple of supermarkets in the vicinity of the dorm area.
  • Which is the nearest airport? Sarajevo International Airport (SJJ)
    • Are there any cheap airlines flying near the chosen city? The low fare airlines flying to Sarajevo include Malev, Lufthansa, Austrian Airlines, Alitalia...
    • How long does the trip from the airport to the venue take? Sarajevo International airport only 15 minutes away by taxi from the dorm.
  • How friendly is your country towards foreigners?

My country is cosmopolitan and very open towards foreigners. We have no prejudices in racial/religious/political or other matters.

  • Visas: Which/how many countries' citizens require getting a visa? How hard (bureaucratic, probable) is it to get it?

Citizens of most european coutries are not required visas to enter Bosnia for short term stays.

  • Are there any import regulations, which might affect DebConf? (e.g. a limit to number of notebooks / DVDs / other media you can bring in; hard regulations for money transfers; etc.)

  • Language: Do most people talk English? How hard is it for a foreigner to find their way around? Majority of people understand English and can do a basic level of communication. It is relatively easy for a foreigner to find his/her way around the city. Also, a lot of foreign workers and diplomatic missions personel are based in Sarajevo and get along quite nicely.

Conference Facilities

  • Is the venue ready for handicapped people? Note: Keep in mind that it's not only motion-handicapped - Is the area safe for people with any kind of handicap? Ellaborate as much as possible. Bonus: What people is it not good for? (we can not consider ALL kinds of handicapted people. please make reasonable assumptions to light to medium level motion handicaps - Andreas)

    • Access to all areas with ramps and/or elevators? (no, carrying somebody over some steps is not an acceptable option)

    • Are there people with experience handling handicapped people, who checked that?
  • How far away are the spaces from each other? (auditoriums, hacklabs, restaurant, rooms)
  • What kind of places are available suitable for hacklabs, workshops, ?BoFs and talks?

    • How many people fit in each of them?
    • How flexible can that be handled?
      • Can smaller auditoriums be merged into a bigger one? (is this a new requirement? - Andreas)

      • Are tables/chairs fixed, or can we arrange them to fit more people/give more room to the people that we need?
  • What kind of audio equipment is allready present at the auditoriums?
    • Wireless or stationary mics?
    • clip-on kind of mics or cary in your hand mics?
    • How many of them?
  • Will the hacklabs be allowed to stay open 24x7? What time schedule do they offer?
  • What kind of security will be there?
  • How much does it cost to rent these facilities?
  • Are there any limitations regarding the consumptions of food / alcohol? (this question needs to specify WHERE there are limitiations. For example in the sarajevo case I can imagine that the culture center would not want any alcoholic beverages. And the auditoriums in finland forbid all kinds or food and drinks. - Andreas)

    • How far is it to the nearest convenience stores / all-night restaurants?

Food

  • Is the eating place near the talks place / the hacklabs? We have the kitchen along with the dinning hall within the dorm area.
  • What kind of food would be served? Food served would be a traditional Bosnian cuisine.
    • In what fashion? (service to the table, limited buffet, open buffet, etc.) Food is offered on a self service basis.
  • Would food for vegetarians / vegan / lactose-alergic / religious (of any denomination) people be available? There will also be an option for vegetarian meals.
    • How much meals to we need to order to get those kind of "special" meals?
    • Will it cost extra to get those special meals?
    • In a two week period, how many more or less equal meals can we expect?
  • How much does eating cost per person per day ?

Network connectivity

  • How much does it cost and how difficult is it to get a big internet connection? (10/20 Mbits at least)

  • How much work does it imply to cover the area with wireless links?
    • Is the area already wired with regular network infrastructure? (much preferrably: 100Mbps or 1Gbps switched)
  • If we use someone else's infrastructure, how easy / flexible can that be handled, regarding routing / firewall / ip-range / public access / other stuff?
    • Do we have restrictions on allowed ports?
    • Are we traffic-shaped? Or can we set a traffic shaper if we need so?
  • Would it be possible to set up the network before Debcamp? (a few days earlier would be nicer) (changed from a week to a few days - Andreas) === Special rooms ===

Both for server and video rooms:

  • General conditions for the rooms
    • Size
    • Have they/do they need air conditioning?
    • What electrical load can they handle?

Accomodation

  • Is the place where people are going to sleep near the conference facilities?
  • There's how many rooms ready for handicapped people? (this means that the bathroom need to be big enough and other facilities - Otavio)

  • Is it able to handle a varying number from 20 to 400 of people? (changed from 200 to 20 - Andreas)

  • Will it be possible for couples to stay together?
  • Is it able to handle non-native (English) speaking people?
  • How many room keys would be available?
  • How much does it cost per person per night?
  • Are there other hotels around?
  • Will there be a need of a "Debconf" info-desk, or would the local people be able to handle that themselves? Info desk implies: handling bags (200-400), nametags (printing and giving them out), giving general information (Daytrip, Formal Dinner, etc), handling food-tickets, handle room-allocation, maybe handle the keys. See ?DebConfInfoDesk

Fun and Free time

  • What activities can be done during the free time?
  • What would be a possible Day Trip?
    • Is the proposed location ready to receive people with disabilities? (same as above, assume reasonable limits of handicapped people - Andreas)

  • How expensive would that be?

Local Sponsors

  • Do you have a list of prospective sponsors that might be interested in the conference? Money, hardware, connectivity, etc.

See also

?DebConf5WhatToImprove DebConf6Suggestions DebConf6LessonsLearned


CategoryDebConf