Workflow for the Publicity/Press announcement

This page describe the current workflow and best practices for the creation and release of announcements.

1a. Start to write the draft using the template provided in the publicity announcements git repository under en/template.wml: it contains all the necessary wml tags

1b. For announcements that need to be embargoed for some reason. For example, they contain information that need to be acked for a third party external to Debian: obituaries, sensitive topics, etc. A DD-only accessible repository hosted in master is used. DDs can clone it with git clone

2. add your draft to the repository (all DDs have rw access to it) in en/$year/ with this namescheme: YYYY-MM-DD-$title.wml (where YYYY-MM-DD is the expected release date, if you've not decided it yet, just add the file under en/drafts/ with a simple title as name).

3. at least 2 days before the expected release date, send a mail to (adding in CC and asking for reviews and translations

4. Press and/or webmasters only! on $expected-release-date publish the announcement in the website: you just need to add it to the webwml CVS repository at webwml/english/News/$year with the namescheme YYYYMMDD.wml). Take care also of all the available translations (usually are just french, spanish and german) commiting also them on the appropriate dirs. Here is a hacky shell loop for moving the files. You will need to adjust the announcement name and also the path to webwml on your system.

#FIXME: read parameters
#FIXME: create missing Makefiles
ann=2015/20150606.wml ; year=2015 ; date=20150606 ; webwml=/home/user/path/to/webwml ; for code in $(ls */$ann | cut -d/ -f 2) ; do lang=$(grep -l LANG=$code $webwml/*/.wmlrc | sed 's/.*webwml.//;s_/.*__') ; mkdir -p $webwml/$lang/News/$year/ ; mv $code/$ann $webwml/$lang/News/$year/$date.wml ; done ; echo These announcements remain: $(ls */$ann)

4.1 Press and/or webmasters only! For stable/oldstable point releases, english/releases/codename/errata.wml and english/template/debian/release_info.wml need to be updated with the version number of the point release.

In the release_info.wml files there are 3 tags to be updated: current_release_* , current_release_date_* and current-cd-release; the 3 of them should wait until the the CD images are ready. You can go on with this workflow safely, and come back here when the CD images are ready to update these 3 tags.

5. Press and/or webmasters only! run a partial rebuild of the website:

   ssh -tt sudo -u debwww /srv/ News

Please note that for new Debian releases the whole website needs rebuilding.

6. now you're ready for creating the mail: the script to create it is the publicity dpn repo under scripts/ Please note that the script is not perfect: a check and a couple of adjustments by hand are usually required (and a patch to improve it, as well!)

./scripts/ -t news -i $year/$date

7. yay! you can finally send the mail to or plus other relevant recipients/lists, if needed (e.g. debian-lts-announce or debconf list). The publicity delegates will moderate your mail you have no permissions to write to that list! As a reminder, -news should be the default place to send things. -announce is reserved for special announcements, such as new point releases etc.

8. Follow the instructions in to send a microblogging that will be mirrored in and other social networks.

9. Remove the announcement from the publicity announcements git repository once it has been published.

10. Finally, you might want to update the debian-timeline if this event is noteworthy.