General resources

You should avoid saying sponsors' names publically until they have committed.

Initial contact

Follow-up

Finalizing the deal

At the end of the conference

Send a "sponsor bag" and "thank you" letter to every sponsor, including:

This is best done during the conference and not afterwards. It's much easier to pack everything during the conference and to collect the missing contact info.

Updating the sponsor-table

ALWAYS: when you add / update a sponsor's entry, add your name and the date so that we can see at a glance where things are up to. If you're pinging a company contact without responses, still list those so that we know what's going on. We don't want to flood-ping people by accident!

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