Venue pre-flight checks
We need to think of all the things we need to check in the venue prior to the event, make fallback plans, etc.
Done
Owner |
Question |
Answer |
Status |
Risk |
Remedy |
alexm |
opening and closing hours on Sat and Sun |
8am - 8pm |
confirmed |
venue closed |
venue contact |
alexm |
tables for the front desk |
2 tables 160cm with red cloth |
confirmed |
not available |
rent them or bring our own |
alexm |
power outlets for the front desk |
yes |
confirmed |
unable to power registration laptops |
bring long power cables |
alexm |
food and beverages for coffee break |
2 plastic tables 180cm |
confirmed |
running out of them in vending machines |
find deals with near bars |
alexm |
power outlets for the coffee break tables |
yes |
confirmed |
unable to power coffee machines |
bring long power cables |
alexm |
locked room for luggage and other gear |
B2 |
confirmed |
uncomfortable for attendees and orgas |
front desk |
alexm |
leave stuff overnight |
anna's |
confirmed |
waste time |
bring some cars |
alexm |
venue contact |
anna |
confirmed |
unable to solve venue issues |
backup contact |
alexm |
permission to video record |
yes |
confirmed |
NA |
record interviews somewhere else |
sim6 |
fill up vending machines |
request |
done |
running out of stuff |
NA |
alexm |
access to the parking |
no |
rejected |
difficult transport of heavy equipment |
use the front door |
alexm |
network on-call |
budget |
discarded |
NA |
NA |
alexm |
banners size |
rollups would be better |
discarded |
too small or too large |
rollups and maybe little banners for tables |
alexm |
room available the whole Fri afternoon (7pm-9pm) |
yes |
confirmed |
not having time enough for the video setup & train volunteers |
choose another room which is available on Fri |
alexm |
cleaning budget covers does include removing garbage |
no |
confirmed |
they will charge more for it |
will do it ourselves |
alexm |
power outlets for attendees in talk room |
as many as maintainance team at the venue sees it's safe |
confirmed |
people won't be able to recharge laptops |
recharge on hacklab |
Work in Progress
Owner |
Question |
Answer |
Status |
Risk |
Remedy |
alexm |
working wifi |
wifi credentials |
semi-confirmed |
some ports are filtered |
use some vpn |
alexm |
working network |
public IP and port 1447 open |
pending |
no streaming |
network on-call |
alexm |
1 UTP cable 20m |
for the server near the camera |
pending |
no streaming |
buy one in a near store |
alexm |
5 UTP cables 4m |
for the servers near the switch |
pending |
no streaming |
buy them in a near store |