A list of topics/questions that should be dealt with during our the DebianEventsPrepareMeeting2006
Please add your own tpoics/questions
Meta
- What's the aim of this meeting
- What's the main point of going to events
- What are our own experiences with events so far.
- Are there "typical problems" we all experienced
- What did we think was good/bad about them
- What resources do we have and how well do we use them
HOWTOS
- How to prepare a booth
- People
- How many do you need
- Who is responsible/event contact
- Who will receive the materials
- Who has a car, backup machines etc.
- What/How much to present
- How many/What people are to be expected
- Informations vs. support vs. selling merchandise
- What you need for that
- Hardware
- Software
- Furniture
- Where to get it
- Timeline, when to start with what
- When to start organising the booth
- When to start putting it up
- When tostart putting it down
- What you have to expect
- Where to advertise
- People
- How to run a booth
- What should a booth look like (Build an example booth and take pictures
- FAQ and the proper answers
- How to behave
- How to dress
- What Demos to show
- How to deal with money
- In case of failure ...
- Mirrors + local copies of everything in case net goes down
- DVD Burner in case you run out of DVDs
- How to prepare your Notebooks to act as replacement demo machines
- What if nobody comes/stops at the booth
- What if people misbehave
- How to disolve a large crowd of people blocking the booth
- Who to deal with critique
- From visitors
- From the event people
- From within
- Aftercare
- What goes into the report. what not
- Where to put donations
- How to make sure you're invited again next year
- Who follows up on things/writes Emails etc
Event Kit/Box
- What goes in
- What equipment is needed
- How much/many of each
- Where to get the stuff
- Hardware donations?
- Buy stuff
- Where to store it
- Where is the box inbetween events
- Who takes care of it
- Check the box everytime it returns
- What if stuff goes missing, who replaces it
- Check hardware, reinstall machines
- How many do we need?
- Boxes for other countries
- How to make and maintain an event box howto
- Backup box?
Merchandising
- Where to get it
- Who produces what
- How can we get it
- Where to store it
- Who stores it
- One central place or leave remaining stuff at the place of the
- event until it's needed elsewhere
- Who takes care of it
- Who keeps an eye on how much is where
- Who reordern when stuff runs out
- Who decides how much goes to an event
- DVDs
- Who can make them (as in create a custom image)
- Who can make them (as in produce n DVDs plus a nice booklet and
- cover etc.
- Who can pay for them