three colors

Contents

  1. Details
  2. Theme and event layout
    1. Suggested talks
  3. Organisation
  4. Accommodation
    1. Open tasks
    2. Sign up to Volunteer
    3. Expression of interest to attend
    4. Booth Schedule
  5. TODO
    1. Budget needs
  6. What to bring
  7. Remote participation experiment
  8. Reports
  9. Useful links

Details

Matters to consider:

Theme and event layout

Dates for bookworm:

2023-01-12: Transition and Toolchain Freeze 2023-02-12: Soft Freeze 2023-03-12: Hard Freeze - for key packages and packages without autopkgtests

I love Free Software Day is on 14 February and may be a great outreach event - volunteer to coordinate this in whatever way (virtual, in person, combination, blogs,whatever, needed)

Bernelle is interested in the open metaverse, virtual worlds and everything that goes with that. Geospatial in Debian... The new project, Peduncle, uses Solid data so that is also of interest.

It will be quite an informal event with fewer talks and more hacking, bug squashing and preparing for bookworm, and aimed at experimenting with remote attendance being as amazing as being there in-person. We may use the Overte platform.

Because the FOSS community in Portugal seems fragmented and Bernelle is using this event to make new friends, the event is also welcoming to the wider FOSS community and may have an Ubuntu track. To quote Sandro Santilli, 2022 (FOSS4G) Sol Katz award winner: "I don't care what you use - FOSS or proprietary. I care that you contribute to FOSS".

Suggested talks

Organisation

Currently the event is being organised by Jose Calhariz and Bernelle (indiebio).

If you plan to help organise or volunteer at the event you are welcome, just add yourself to the table below and get in touch with Bernelle. You are welcome to shape the event to what you wish - we can make it work together.

Everyone is welcome at the event. To give us an idea of how many people and their requirements and wishes to plan for please add your name below if you are considering attending.

Accommodation

There will not be centrally arranged accommodation. Below are some suggested hotels and hostels.

Bernelle has booked an apartment with a kitchen and washing machine near the venue that could sleep up to 11 people - Casa da Avenida Lisboa. Please email or ping indiebio on IRC to arrange sharing the apartment. People sharing need to agree to the Social Contract and be sensitive to LGBTQIA+.

At this point there are no sponsorships, but if you need financial assistance please get in touch and we will try to find a solution.

Open tasks

Sign up to Volunteer

Name

preferred days/time

Comments - Do you wish to help before or during the event?

Do you want to give a talk?

Do you need accommodation?

Bernelle (indiebio)

all

before, during, after

Yes

Yes

urbec

Helping with design and general organisation

Yes

Jose

all

Helping with venue, internet

Marcos

Helping with website

Sofia

from day 8 until day 19, minus day 15

before, during, after

Expression of interest to attend

Name

Email

Comments

Do you want to give a talk?

Do you need accommodation?

T-Shirt Size

Bernelle (indiebio)

Yes

Yes

Marcos Marado

13 Feb 2-6pm: WikiLovesMusic (Wikimedia Portugal)

Marcos Marado

14 Feb: I <3 Free Software talk linked to ANSOL - "Portuguese FSF"

Jose M Calhariz

jose.calhariz (at) tecnico.ulisboa.pt

Maybe, ask me

No

XL

Luis Loupa

luis.loupa (at) tecnico.ulisboa.pt

No

M

urbec

urbec@d.o

Yes

5XL

Adam Borowski

kilobyte (at) angband.pl

Yes

L

Luis Brochado

lfilipecosta3 (at) gmail.com

Yes

M

Sofia Romeiro

sofiaromeiro23 (at) tecnico.ulisboa.pt

No

M

Booth Schedule

Legend: + = will be there, - = won't be there, ? = unsure, / = will be there partially, blank = unknown, bold = booth responsible

TODO

  1. Confirm dates - done
  2. Confirm event structure
  3. Confirm exact venue - done
  4. Find supporters / sponsors

  5. Firm up schedule, format of event - do we have a DebCamp and a DebConf? Informal hacking between 13 and 17 Feb?

  6. Find both open and closed hack venues, plan for people concerned about COVID. If people want to bring kids, also organise a child-free space.
  7. Figure out the plan around food. Main meals and make sure there is unlimited amounts of coffee and beer available. And access to both healthy and less healthy snacks.
  8. Find suggestions and then add fun social events, one or more evening and a good adventure outing.
  9. Figure out how to make the online component as fun as and adding to each other's experience with in-person. Talk to Overte team about it. Especially the sound from conversations further away - to build on random encounters.

Budget needs

  1. Travel and accommodation for speakers
  2. Sponsorship for attendees in need (travel, food, accommodation)
  3. Id for all the participants
  4. T-Shirts, stickers - small stickers for front phone camera, and camera covers for laptop camera
  5. Free coffee and Tea
  6. Snacks
  7. Infrastructure?
  8. Social event

What to bring

Remote participation experiment

Attending events in person will always be better. But attending events remotely also needs to be better when you can't or choose not to travel. It is not a zero-end sum. We can do this in ways that's amazing for everyone.

A miniDebConf is a good, small, manageable way to experiment with remote attendance.

One way of doing this may be to host an Overte instance, with the talks streamed in via an embedded website (this website will be available anyway). Then, in addition, the talkrooms, a social lounge area, the hallway and a noisier pub area, have a screen showing the Overte equivalent room, a ambient speaker/microphone that picks up directional sound (right word? Close people sound clear, further people less so, so you can pick up a variety of conversations), and possibly, not sure, a camera for the remote attendees.

The objective is less about duplicating what happens in person, but to find the real needs that are met by meeting in person, and finding creative ways to meet that virtually. A big part of that seem to be micro-interactions, random serendipitous events.

Other fun things to build this serendipity and curiosity could be remote operated toys or robots or light installations that encourage engagement.

Reports

Please add links to reports, blog posts, photos etc about the event here:

CategoryEvents CategoryEvents