all comments welcome, add yours here.
Have a preferred pronouns area in the name tags (perhaps make a template of a suggested name tag in the ...uhm... poster/media DebConf wiki page)
- The lite-video setup worked well for a small event. Perhaps having slide splicin through e.g. OBS would be even better.
Share a place to add pictures during the event. https://pixelfed.debian.social/ is suggested, and it is encouraged to add media that has a documentary/educational value to Wikimedia https://commons.m.wikimedia.org/wiki/Category:MiniDebConf, with the appropriate tagging and meta-data added.
- A wafer site is good when there are talks as it makes it easier to organise these and have an archive. It is also good for people who wish to register but has privacy concerns. A wiki page like this current page is useful for an even lighter setup, like a proposed "Debian dinners". Sign-up then just needs an added option for privacy-sensitive attendees, for example, add some detail for our planning, but not your sensitive information.
A minidebconf is a good place to train video-team people as there is less of a cost when things go wrong
Announcing dates much further in advance is appreciated
- Having only a few talks in the morning with the day open for hacking worked well to get people to show up, while having time to be productive later. Starting later worked well too - we started at 10:00, and then having talks 10:00 - 11:00 could be good. Of course some days can be more dedicated to more talks. Morning talks only also gives the video people a chance to edit, transcribe and upload in the afternoon, lightening the overall load.
- We did a short thing most mornings where we asked people to introduce themselves and add some piece of information - hobbies in their free time, random fact, what do you want from the day etc. The aim was to help new people orient themselves (there was a large variation in day to day attendance as people took some time of work to drop in) but it worked really well to build group cohesion and keep a tight social 'buzz' going.
We had cultural events some days, but due to venue constraints had these in a separate venue from the meals, for a defined time period, after which we went to lunch or dinner or the conference dinner. This worked REALLY well. We could listen to the music, appreciate it fully and not talk, or not attend if we didn't want to, and we knew there was a defined start and end time. After that we could enjoy the meal without having to fight the noise from the band. I definitely recommend this arrangement for larger ?DebConfs too.
- The miniDC was a stunning success, it exceeded my expectations. General conversations about having more miniDCs this year concluded however that perhaps one miniDC a year is enough, and having smaller events, like dinners or monthly shorter meet-ups may be more appropriate. There's already a lot on the calendar.
- I think, the event had a too big focus on talks, especially since they where delivered in the hacklab where everyone had to watch them. Asking people to leave and go to the quiet hacklab instead is not a good solution.
Good points - the venue lay-out with the talk room and hack labs far away from each other, combined with the laborious security (not having our own key and needing to go find someone) was not ideal and made it harder for the organisers to keep everyone together and happy - hehe, yes, security was a nightmare; maybe talks in another classroom instead the talkroom in the basement
Also having some days without talks would have given more chance to interact with people - especially on the last day that ad-hoc scheduled late talk was too much and forced cheese and wine to be in the late evening close to sunset. (Yes, this is another consequence of the lastminute.com planning )
Use the Microphone. Really, it's good, use it. no exceptions :P - good point, this is a failure of the video, which only accepted one microphone input, so we could not use the roaming mike. If we use the same video-lite system we need to find a solution for similar events.
- Mattermost is too much for my brain to follow. +1
- Cantina was a good food place close to the venue.
All food was great - but the bitter oranges from the trees ;) - You were warned :P - indeed :P
- I also agree with that one should separate music and dinner/eating as it was done here. During meals, music, unless it's very quiet, is just an annoyance.
- It was very easy to participate, one could bring in own ideas and there was not a single person/small group that dominated everything. One also could do mistakes without being immediately replaced by someone "better".
- There was actual effort to leave no one behind, what I appreciated very much.
- Besides travel didn't need much money to attend anything, most was covered.
It was very enjoyable and fun to attend. Maybe a bit short :D
Location: Technico Lisboa, Lisbon, Portugal, Alameda Campus, Av. Rovisco Pais, 1049-001 Lisboa
- Start: Sunday, 12 February 2023
- End: Thursday, 16 February 2023
- Cost: This event is free to attend, but size may be limited to 30 to 50 people. The open day should allow for larger participation. Food, accommodation and travel are for people's own account, but please get in touch if you need financial or other assistance.
Main coordinator: Bernelle, firstname.lastname@example.org
- IRC: #debconf on OFTC
Theme and event layout
Dates for bookworm:
2023-01-12: Transition and Toolchain Freeze 2023-02-12: Soft Freeze 2023-03-12: Hard Freeze - for key packages and packages without autopkgtests
I love Free Software Day is on 14 February and may be a great outreach event - volunteer to coordinate this in whatever way (virtual, in person, combination, blogs,whatever, needed)
It will be quite an informal event with fewer talks and more hacking, bug squashing and preparing for bookworm
Projects, Sprints and Lightning Talks
Please add your projects here if you want people to know more about it and possibly join you:
What are you working on?
When are you available
Comments, where can people find you, contact you
Bernelle / indiebio
indiebio on mattermost, IRC
There will not be centrally arranged accommodation. Below are some suggested hotels and hostels.
Bernelle has booked an apartment with a kitchen and washing machine near the venue that could sleep up to 9 people - Casa da Avenida Lisboa. Please email or ping indiebio on IRC to arrange sharing the apartment. People sharing need to agree to the Social Contract and be sensitive to LGBTQIA+.
At this point there are no sponsorships, but if you need financial assistance please get in touch and we will try to find a solution.
- [ X ] book an apartment accommodation that has a kitchen as well
- [ ] finalise logo, order T shirts, and stickers and laptop camera covers
- [ X ] announcement mail
[ X ] update DebianEvents
- [ ] apply for a booth
- [ ] create a poster or other promoting material
- [ ] add booth layout and map to wiki
- [ ] find volunteers for the booth
- [ ] register additional people, which hopefully join the booth
- [ ] organize decoration / table cloth
- [ ] flyers - new to FOSS booklet
What to bring
- Your own cup,
Please add links to reports, blog posts, photos etc about the event here: