budget
realisation of financial transactions
item expenses |
amount |
status |
invoice from dock europe for seminar rooms (1977€), accomodation for 29.2 people per night on average (5138.34€) & breakfast (1330€) |
8445.34 € |
paid by Debian France ☑ (rt.debian.org 9770) |
invoice from cantina for 350 lunches and dinners |
4823.70 € |
paid by Debian France ☑ (rt.debian.org 9771) |
invoice from promoyard for 100 t-shirts |
1232.65 € |
paid by Debian France ☑ (rt.debian.org #) |
invoice for pizza on May 1st lunch (paid in cash by h01ger) |
368 € |
paid by Debian France ☑ (rt.debian.org 9772) |
burgers for dinner on May 1st (paid by creditcard by h01ger) |
885.30 € |
paid by Debian France ☑ (rt.debian.org 9772) |
cheese and wine auxiliaries (Benjamin) |
112.98 € |
paid by Debian France ☑ (rt.debian.org 9781) |
video expenses olasd |
713.65 € |
reimbursed ☑ (rt.debian.org 9758) |
video expenses invoice Dezent |
219.91 € |
paid by Debian France ☑ (rt.debian.org 9758) |
video expenses parking in Altona |
15 € |
paid by Debian France ☑ (rt.debian.org 9772) |
total expenses: |
16816.53 € |
|
item incoming |
amount |
status |
invoice to allotropia |
3000 € |
sent ☐ (rt.debian.org 9788) |
invoice to freexian |
3000 € |
paid to Debian France ☑ |
invoice to presense |
3000 € |
sent ☐ (rt.debian.org )9788 |
invoice to B1 systems |
1000 € |
sent ☐ (rt.debian.org 9788) |
invoices to attendees for accomodation |
2267.50 |
sent ☐ (rt.debian.org 9750) |
total incoming: |
12267.50 € |
|
costs = expenses-income:
16816.53 - 12267.5 = 4549.03
The event cost Debian 4549.03 €.
approved budget
From: Andreas Tille <tille@debian.org>
To: Paul Gevers <elbrus@debian.org>
Cc: leader@debian.org, Holger Levsen <holger@layer-acht.org>,
treasurer@debian.org, tresorier@france.debian.net
Subject: Expense approved (Was: Debian event in Hamburg in 2025)
Message-ID: <Z8AxxaueLGf4hCOJ@an3as.eu>
[...] Regarding the
approval: I'm fine with approving accomodation for attendees who
deserve this according to their contribution level + extra bonus for
newcomers+diversity and the actual need for funding (similar to DebConf
bursary suppport). I would fully rely on the MiniDebConf team who to
your understanding is fitting these criteria and will not question your
advise in this aspect.
[...]
> Do you approve the budget?
Yes.
[...]
> Income
> 5000 sponsors
> 1200 3x corporate registrations a 400
> 2625 15x people paying for their own room
> Total
> 8825
>=20
> Expenses
> 1780 dock europe seminar rooms for 4 days and 1 room for 1 day
> 4720 dock europe beds and linnen for 4 nights
> 1235 breakfast for attendees at dock europe
> 4320 cantina, lunch & dinner for attendees. estimate: 45*12*8,
> also 4350 was what we spent last year
> 1337 video gear transportation incl. renting things
> 1600 t-shirt production costs (guesstimate based on 2023)
> 20 sending tshirts to sponsors
> 77 cheese & wine party supplies (bread, fruits, etc)
> 77 misc
> Total
> 15166
Thanks again for organising and see you in Brest
Andreas.