real budget:
debian rt ticket |
status |
category (from budget) |
amount |
item |
rt#9200 ✅ |
paid ✅ |
income |
3000€ |
Partner Sipgate |
rt#9200 ✅ |
paid ✅ |
income |
1000€ |
Sponsor pre-sense |
rt#9200 ✅ |
waiting for payment |
income |
1000€ |
Sponsor b1 |
rt#9200 ✅ |
waiting for payment |
income |
500€ |
Sponsor velocitux (Debian member discount) |
rt#9200 ✅ |
paid ✅ |
income |
500€ |
Sponsor fre(i)e Software (Debian member discount) |
rt#9201 ✅ |
paid ✅ |
income |
250€ |
Corporate Registration Stuttgarter Lebensversicherung |
rt#9201 ✅ |
paid ✅ |
income |
250€ |
Corporate Registration SARL EVOLIX |
rt#9201 ✅ |
paid ✅ |
income |
250€ |
Corporate Registration Max-Planck-Institut für Struktur und Dynamik der Materie |
rt#9201 ✅ |
paid ✅ |
income |
250€ |
Corporate Registration Max-Planck-Institut für Struktur und Dynamik der Materie |
rt#9205 ✅ |
paid ✅ |
video team |
-893.81€ |
Transportation costs for video equipment |
rt#9209 ✅ |
paid ✅ |
video team |
-408.72€ |
Renting stage equipment from Dezent |
rt#9208 ✅ |
paid ✅ |
lunch and dinner |
-4339.20€ |
lunch & dinner from Cantina for all days, incl. tip |
rt#9214 ✅ |
paid ✅ |
day trip dinner |
-888€ |
dinner after day trip at T.R.U.D.E. incl. tip |
rt#9214 ✅ |
paid ✅ |
misc |
-14.58€ |
Replace staff coffee that we used in the kitchen |
rt#9212 ✅ |
paid ✅ |
day trip |
-51€ |
public transportation for day trip |
rt#9212 ✅ |
paid ✅ |
day trip |
-126€ |
21x museum entrence for day trip |
rt#9212 ✅ |
paid ✅ |
shipping costs |
-8.1€ |
shipping costs for sending tshirts to sponsors |
rt#9212 ✅ |
paid ✅ |
supplies for c & w party |
-48.44€ |
supplies for cheese & wine party |
rt#9212 ✅ |
paid ✅ |
co² devices |
-131.75€ |
co² air quality measurement devices |
rt#9220 ✅ |
paid ✅ |
t-shirts |
-1600.2€ |
116 t-shirts incl. shipping |
rt#9216 ✅ |
paid ✅ |
seminar rooms |
-3400€ |
dock europe, seminarrooms |
rt#9217 ✅ |
paid ✅ |
accomodation |
-6712.5€ |
dock europe, beds & linen |
rt#9217 ✅ |
paid ✅ |
breakfast |
-1368.5 |
dock europe, breakfasts |
rt#9213 ✅ |
25 sent, waiting for payments |
"income" |
6796€ |
invoices to attendees for beds & linen |
rt#9217 ✅ |
paid ✅ |
income |
1368.5€ |
Debian contribution to breakfasts |
rt#9217 ✅ |
paid ✅ |
income |
up to 1400€ |
Debian contribution to beds |
semi-automatic |
income |
"the diff" |
Sponsor Debian, budget approved in msgid:983507a2-addc-3ced-ef81-ad15ff4ab621@debian.org |
|
proposed and approved budget:
Date: Wed, 24 May 2023 20:38:33 +0200
From: Jonathan Carter <jcc@debian.org>
To: Holger Levsen <holger@layer-acht.org>, leader@debian.org, treasurer@debian.org, tresorier@france.debian.net
Subject: Re: budget approval for Debian Reunion Hamburg 2023
Message-ID: <983507a2-addc-3ced-ef81-ad15ff4ab621@debian.org>
Organization: Debian
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Good signature from: Jonathan Carter <jcc@debian.org>
created: Wed May 24 18:38:33 2023
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Subject: Re: budget approval for Debian Reunion Hamburg 2023
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Hi Holger
On 2023/05/24 19:39, Holger Levsen wrote:
> I'd like you to approve the following budget for the Debian Reunion Hamburg
> 2023, taking place in Hamburg, Germany from May 22 until May 30.
>
> https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg
>
> Currently 44 people have registered for the event.
>
> The planned budget is as follows, all numbers represent Euros.
>
>
> income
> 3000 partner
> 1000 sponsor
> 1000 sponsor
> 500 debian sponsor
> 500 debian sponsor
> 1000 4x corporote registrations a 250
> =====
> 7000
>
> expenses
> 3520 dock europe seminar rooms for 9 days
> 4536 cantina, lunch & dinner for attendees. estimate: 36*18*7, also 4500 was what we spent last year
> 1337 video gear transportatn incl. renting things from dezent
> 1337 thirt production costs (guesstimate based on 2022)
> 42 sending tshirts to sponsors
> 77 cheese & wine party supplies (bread, fruits, etc)
> 300 daytrip museum entrance & public transport
> 690 day trip dinner: 23*30
> 1368.5 breakfast for attendees at dock europe
> 1400 debian covering unused beds, so attendees pay 34/night as announced on wiki
> 123 co2 measure ment devices
> 77 misc
> ======
> 14807.5
>
> so (maximum) projected costs for Debian: 7807.5 Euros.
>
> Thank you for your support in running this event!
Budget approved, thanks for organising this very valuable event yet again!
-Jonathan
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