real budget:

debian rt ticket

status

category (from budget)

amount

item

rt#9200 ✅

paid ✅

income

3000€

Partner Sipgate

rt#9200 ✅

paid ✅

income

1000€

Sponsor pre-sense

rt#9200 ✅

waiting for payment

income

1000€

Sponsor b1

rt#9200 ✅

waiting for payment

income

500€

Sponsor velocitux (Debian member discount)

rt#9200 ✅

paid ✅

income

500€

Sponsor fre(i)e Software (Debian member discount)

rt#9201 ✅

paid ✅

income

250€

Corporate Registration Stuttgarter Lebensversicherung

rt#9201 ✅

paid ✅

income

250€

Corporate Registration SARL EVOLIX

rt#9201 ✅

paid ✅

income

250€

Corporate Registration Max-Planck-Institut für Struktur und Dynamik der Materie

rt#9201 ✅

paid ✅

income

250€

Corporate Registration Max-Planck-Institut für Struktur und Dynamik der Materie

rt#9205 ✅

paid ✅

video team

-893.81€

Transportation costs for video equipment

rt#9209 ✅

paid ✅

video team

-408.72€

Renting stage equipment from Dezent

rt#9208 ✅

paid ✅

lunch and dinner

-4339.20€

lunch & dinner from Cantina for all days, incl. tip

rt#9214 ✅

paid ✅

day trip dinner

-888€

dinner after day trip at T.R.U.D.E. incl. tip

rt#9214 ✅

paid ✅

misc

-14.58€

Replace staff coffee that we used in the kitchen

rt#9212 ✅

paid ✅

day trip

-51€

public transportation for day trip

rt#9212 ✅

paid ✅

day trip

-126€

21x museum entrence for day trip

rt#9212 ✅

paid ✅

shipping costs

-8.1€

shipping costs for sending tshirts to sponsors

rt#9212 ✅

paid ✅

supplies for c & w party

-48.44€

supplies for cheese & wine party

rt#9212 ✅

paid ✅

co² devices

-131.75€

co² air quality measurement devices

rt#9220 ✅

paid ✅

t-shirts

-1600.2€

116 t-shirts incl. shipping

rt#9216 ✅

paid ✅

seminar rooms

-3400€

dock europe, seminarrooms

rt#9217 ✅

paid ✅

accomodation

-6712.5€

dock europe, beds & linen

rt#9217 ✅

paid ✅

breakfast

-1368.5

dock europe, breakfasts

rt#9213 ✅

25 sent, waiting for payments

"income"

6796€

invoices to attendees for beds & linen

rt#9217 ✅

paid ✅

income

1368.5€

Debian contribution to breakfasts

rt#9217 ✅

paid ✅

income

up to 1400€

Debian contribution to beds

semi-automatic

income

"the diff"

Sponsor Debian, budget approved in msgid:983507a2-addc-3ced-ef81-ad15ff4ab621@debian.org

proposed and approved budget:

Date: Wed, 24 May 2023 20:38:33 +0200
From: Jonathan Carter <jcc@debian.org>
To: Holger Levsen <holger@layer-acht.org>, leader@debian.org, treasurer@debian.org, tresorier@france.debian.net
Subject: Re: budget approval for Debian Reunion Hamburg 2023
Message-ID: <983507a2-addc-3ced-ef81-ad15ff4ab621@debian.org>
Organization: Debian

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Good signature from: Jonathan Carter <jcc@debian.org>
            created: Wed May 24 18:38:33 2023
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Subject: Re: budget approval for Debian Reunion Hamburg 2023

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Hi Holger

On 2023/05/24 19:39, Holger Levsen wrote:
> I'd like you to approve the following budget for the Debian Reunion Hamburg
> 2023, taking place in Hamburg, Germany from May 22 until May 30.
>
> https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg
>
> Currently 44 people have registered for the event.
>
> The planned budget is as follows, all numbers represent Euros.
>
>
> income
>       3000 partner
>       1000 sponsor
>       1000 sponsor
>       500  debian sponsor
>       500  debian sponsor
>       1000 4x corporote registrations a 250
>       =====
>       7000
>
> expenses
>       3520    dock europe seminar rooms for 9 days
>       4536    cantina, lunch & dinner for attendees. estimate: 36*18*7, also 4500 was what we spent last year
>       1337    video gear transportatn incl. renting things from dezent
>       1337    thirt production costs (guesstimate based on 2022)
>       42      sending tshirts to sponsors
>       77      cheese & wine party supplies (bread, fruits, etc)
>       300     daytrip museum entrance & public transport
>       690     day trip dinner: 23*30
>       1368.5  breakfast for attendees at dock europe
>       1400    debian covering unused beds, so attendees pay 34/night as announced on wiki
>       123     co2 measure ment devices
>       77      misc
>       ======
>       14807.5
>
> so (maximum) projected costs for Debian: 7807.5 Euros.
>
> Thank you for your support in running this event!

Budget approved, thanks for organising this very valuable event yet again!

-Jonathan

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