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Dates and format of the event

• Tuesday May 23 2023 until Tuesday May 30 2023.

Debian people meet again in Hamburg. We will be hacking from Tuesday to Friday, and have talks on Saturday and Sunday and then hacking again on Monday and a bit on Tuesday before departure. And for those who celebrate, there will be a cheese & wine party on Thursday evening and some day trip on Friday.

Please note that Monday, May 29th is a public holiday in Germany and elsewhere, "Pfingsten" as it's called in German. That also means, basically all shops are closed on Monday (same as on Sundays in Germany).

Partners and sponsors supporting this event

• Partners:

  

• Sponsors:

  

  

  

  

• There are four corporate registrations so far.

Please contact us if your company is interested in supporting this event. Thanks a lot for making this MiniDebConf possible!

We are also grateful for all the support that has provided to make this event happen \o/

Group Photo

Video archive

• see https://meetings-archive.debian.net/pub/debian-meetings/2023/Debian-Reunion-Hamburg/

Schedule

Monday (May 22th 2023)

Tuesday (May 23th 2023)

Wednesday (May 24th 2023)

Thursday (May 25th 2023)

Friday (May 26th 2023)

Saturday (May 27th 2023)

Video archives are available from https://meetings-archive.debian.net/pub/debian-meetings/2023/Debian-Reunion-Hamburg/ and were live streamed from hamburg-2023.mini.debconf.org

Sunday (May 28th 2023)

As pre-announced: discussion Sessions on Sunday were neither streamed nor recorded.

Monday (May 29th 2023)

Tuesday (May 30th 2023)

Standup meetings (Tue to Thu, and Mon+Tue)

On Tuesday to Thursday, and on Monday, there will be a standup meetings at 15:00, lasting max. 30 minutes, in the Hacklab. Its purpose is to make short announcements of the day (or for the next day) but mostly to tell the other participants what people are working on individually or as a team / in a sprint. This make it possible to join others, find helpers, and in general get to know what's going on.

On the final Tuesday, there's a final standup meeting at 12:00.

Reports and news about the event

• https://jonathancarter.org/2023/05/29/minidebconf-germany-2023/

• https://lists.debian.org/debconf-mini-hamburg/2023/05/msg00000.html

• https://micronews.debian.org/2023/1685394184.html

• https://micronews.debian.org/2023/1685384438.html

• https://micronews.debian.org/2023/1685180043.html

• https://micronews.debian.org/2023/1685045344.html

• https://micronews.debian.org/2023/1684959323.html

• https://micronews.debian.org/2023/1683941547.html

• https://micronews.debian.org/2023/1683108347.html

• https://micronews.debian.org/2023/1679480721.html

• https://chaos.social/tags/DebianReunionHH

Call for Proposals

We accepted talk proposals until May 14th (but will also consider late submissions on a case-by-case basis). The talks committee consists of Lee Garrett, Michael Banck and Rudolph Bott.

Please send your proposals to <cfp@hamburgreunion.debian.net>, stating the duration of your talk (either 20 or 45 minutes including Q&A) as well as a title and a description of the event. We are especially looking for talks by minorities. The intention is that talks are held in English but if you don't feel comfortable giving a talk in English, please let us know.

Talk topics can be anything Debian or Free Software related.

Please also provide us with information such as additional speakers, scheduling restrictions, or any special requirements we should consider for your event.

The sessions will likely be live-streamed and recorded on video, and these recordings will be released under a suitable free licence.

Sprints, Lightning Talks and Ad-Hoc Sessions

If you are interested in organizing a sprint, please talk to the talks committee and/or the organizers. We currently plan a lightning talk session on Sunday and will likely solicit ad-hoc sessions (e.g. outcomes of the hacking days) on Sunday as well.

Registration

Self-registration is mandatory, so we can keep an eye on venue capacity etc. Also, registration shall have the benefit of free food if you are a Debian contributor, but this has not been fully settled yet.

• Register yourself here. You're also welcome to coordinate your travel (on the same wiki page) and look for/offer travel companionship.

Sponsors

Making a Mini DebConf happen costs money, we need to rent the venue, video gear, hopefully can pay hard working volunteers lunch and dinner and maybe also sponsor some travel. So we really appreciate companies willing to support this meeting!

Please contact holger@debian.org if you want to sponsor this event.

We have two sponsor categories:

• 1000€ = Sponsor
  • Listed as such on the website and in all material
  • Logo featured on t-shirts (if t-shirts will be made; limited to the first 8 sponsors; deadline to be on the t-shirts is May 1st)
  • Mentioned in opening/closing statement
  • Can place up to a A3 poster of their company
  • Put A4 leaflets on a common table
• 3000€ = Partner (limited to at most 3 partners)
  • Listed as such prominently on the website in all material
  • Logo featured very prominently on t-shirts (if t-shirts will be made; deadline to be on the t-shirts is May 1st)
  • Mentioned prominently in opening/closing statement
  • Logo featured in the videos (if video/streams will be present)
  • Can put up a roll-up of their company somewhere in the conference area
  • Can place up to a A3 poster of their company
  • Put A4 leaflets on a common table

Plus, there's corporate registration as an option too, where we will charge you 250€ for the registration. Please contact us if you are interested in that!

Remote participation

For remote participation you can use IRC on irc.oftc.net by joining the channel

• #debconf-hamburg on irc.oftc.net

• https://webchat.oftc.net/?channels=#debconf-hamburg in your browser

• Matrix: #debconf-hamburg:matrix.org

Else there is not much more than the usual Debian remote settings, and as we've been working from home *and* anywhere since 1993 there's plenty of options, eg https://lists.debian.org/debconf-mini-hamburg/ and let's include https://jitsi.debian.social as well for those who prefer remote A/V communication.

Covid 19

As "covid pandemic has officially been declared as over' there are no mask or vaccination mandates effective in Hamburg anymore. That said, we plan on using ventilation a lot and also plan to deploy some co²-meters to measure air quality.

So while we still highly recommend everyone to be vaccinated we cannot prevent unvaccinated people roaming in and outside the venue, thus it seems unreasonable to require this from attendees.

Please stay healthy and respectful. And please stay at home if you don't feel well or have any symptoms...!

Contact / Organization

• IRC: #debconf-hamburg on irc.debian.org

• Matrix: #debconf-hamburg:matrix.org

• Mailing List: debconf-mini-hamburg@lists.debian.org https://lists.debian.org/debconf-mini-hamburg/

• This wiki page

Location

Fux eG

While the old entrance at Bodenstedtstraße 16 (Hinterhof Eingang West), 22765 Hamburg (OpenStreetmap waypoint), still works, it's much better to use the new entrance on the corner of Bodenstedtstraße and Zeiseweg, AKA the new main front entrance to Fux. The Cantina, where we'll have lunch and dinner is located just on the left after you entered the building through that main entrance, and the Dock Europe seminar rooms are located in the 2nd floor on the left (west) side of the building.

The event will be hosted in the former Victoria Kaserne, now called Fux (or Frappant), which is a collective space located in a historical monument. It is located between S-Altona and S-Holstenstraße, so there is a direct subway connection to/from the Hamburg Airport (HAM) and Altona is also a long distance train station.

• (International) Train: if you happen to have a ticket to Hamburg Central Station (aka Hauptbahnhof), you might be able to make it to Altona on the same ticket — if that’s the case, your ticket’s destination should say Hamburg or Hamburg (all stations), not Hamburg Hbf. The journey from Hauptbahnhof to Altona takes only 10 minutes by an ICE/IC/EC train, and they often don’t stop anywhere in between (sometimes they stop at Dammtor)

• Airport: Getting to and from the airport

• S-Bahn Hamburg Airport — S-Altona (S1): information page, timetable (HVV), timetable (DB)

• tl;dr: just take the direct S-Bahn from the airport to Altona.
• please try to avoid coming by car. Basically all of Altona is "Anwohnerparken" (=expensive and time-consuming for non-locals), so if you have to come by car, solve the parking problem before leaving home.

There's a gigabit fibre uplink connection and wireless coverage (almost) everywhere in the venue and in the outside areas. (If needed, we can also fix locations without wireless coverage.)

Within the venue, there are three main areas we will use, plus the garden and corridors:

dock europe

Entrance:

dock europe is a meeting space within the venue which offers three rooms which can be combined into one big one.

dock europe also provides accommodation for some us, see further below.

CCCHH hackspace

The CCCHH hackspace rules currently still requires everyone to wear a facemask upon request of anyone else in the room.

Just down two corridors in the same floor and building as dock europe there is the CCC Hamburg Hackspace which will be open for us on all five days and which can be used for "regular Debian hacking" or, if you find some nice CCCHH members to help you, you might also be able to use the lasercutter, 3d printer, regular printer and many other tools and devices. It's definitely also suitable for smaller ad-hoc workshops but beware, it will also somewhat be the noisy hacklab, as it will also be open to regular CCC folks when we are there.

fux und ganz

The Fux also has a cantina called "fux und ganz" which will serve us (and other visitors of the venue) with lunch and dinner. Please register to ease their planning as well!

Available rooms summary

• all 7 days:

  • seminar rooms of dock europe - used as hacklab for the hacking days and for talks on Thursday

  • the big room with the blue roof - lots of space and wireless

  • maybe we can use CCC Hamburg Hackerspace (German page)

  • probably another bigger hacklab in the catacombs

Available beds on site

Dock Europe provides 34 beds in 10 double-rooms, 2 triple-rooms and 2 quad-rooms in the venue. The rooms are nice, small, clean, have a locker, wireless and are just one floor away from our main spaces. There's also a sufficient amount of showers and toilets. Breakfast is available (for those 34 people) as well. The beds were distributed on a first come, first serve base. 13 out of 34 beds have been reserved so far.

If you are interested in staying there, please contact Holger via mail.

Prices:

• One bed: 35€ per night (possibly deviating from Dock Europe website, as all the beds are made available for the same price which then is also based on the capacity (not) used by us, while we block all beds all days.)
• Breakfast: 8.50€ per day
• Linen and towel: 8.50€ one-time fee

Beds are available from May 22nd until and including the morning of the 30th of May.

Breakfast is from 8-9 localtime, please try to finish during these times so the cleanup can be done.

Please specify with whom you'd like to share a room, else allocation will be random.

Photos here

other housing options

• Meininger is nearby

• Stadthaushotel in Holstenstrasse is nearby as well
• the "ICE Hotel" or the "Hotel Central" in Präsident-Krahn-Straße is not far away neither

• Youth hostel at Landungsbruecken, 3 subway stations away

• Schanzenstern - simple, clean & great breakfast!

Food

• There is sponsored food (=lunch and dinner) for pre-registered attendees.
• in the on-site accommodation kitchen there's breakfast every day from 8 to 9, which you will need to pay by yourself.

• Cantina will serve us food typically at the following times, check the schedule for details

  • lunch: 12:00 - 14:30
  • dinner: 19:00 - 21:00

For other locations, and for traditional Hamburg-style food: for those who're looking for Schweinshaxe aka Eisbein aka joelho de porco aka pork's knee:

https://anno1905.de/: about 500m from venue. Alternatively: https://www.groeninger-hamburg.de/ .

For Labskaus: https://oldcommercialroom.de/ "a bit expensive but really good".

Coffee

Filtered coffee is served for breakfast. After breakfast, there are moka pots available in both kitchens and some ground coffee you can use to brew yourself a cup or two. For alternative caffeine consumption options, the fridge in the kitchen by the Seminarraum has plenty of Club-Mate.

The Cantina serves all sorts of coffee during its opening hours. Please note that the during the lunch and dinner most of the staff are busy serving food — if you see a queue, it may be a good idea to wait a bit. Please adjust your thirst for coffee to the staff availability to help them avoid burning out 🙂

If you prefer to go out for coffee, there are plenty of coffee shops near the Altona station, some of them open as early as 7:00:

• Vulcão, open daily from 7 to 18
• Copenhagen Coffee Lab, open weekdays 7 to 18, weekends 8 to 18.
• Codos, open weekdays 8 to 18, weekends 9 to 18 (there are three branches, one at Große Bergstraße is the closest to the venue)
• Coffee Fellows, open weekdays 7:30 to 20, Saturdays 8 to 20, Sundays 9 to 18
• Balzac, open daily from 9 to 18
• Knuth, open weekdays and Satudays from 10 to midnight, Sundays 10 to 20.

Nightlife, Dancing

Located in the cellar of the venue building / Victoria Kaserne there is https://www.slot-hh.org/: "SLOT is a collectively operated, non-profit space for parties and concerts, debates and exhibitions – all incoming money in turn goes out to support political/cultural projects, initiatives and struggles." Excellent DJ sets, perfect for dancing. And very reasonably priced.

And there's Centro Sociale at https://centro.wonkee.de/ which is known to offer live concert shows.

Debian Sprints and BoFs

This Debian Reunion is a perfect opportunity to host Debian sprints and ?BoFs.

A "sprint" in this context means several people working on a common goal for several days and these people are happy to collaborate and onboard interesting parties. BoF is another internet folklore term and means bird of a feather (session), and basically is a hacking session like a sprint, just usually happeing on one day only.

So whatever, sprint, BoF, fubar: we would welcome if teams assemble and work together on their projects. The following stuff will happen:

• Reproducible Builds sprints - holger

• continuous Perl sprint

Cheese & Wine Party

A Cheese and Wine Party will take place in May 25th (thursday) around 19:10.

The event is very simple: bring good edible stuff from your city/country. We like cheese and wine, but we love the surprising stuff that people bring from all around the world. So, you can bring non-alcoholic drinks or a typical food that you would like to share as well. Even if you don't bring anything, feel free to participate: our priorities are our attendants and free cheese.

Day trip

• Some day trip outside the venue will happen on Friday.
• to be announced

• see /DayTrip for more details

Be respectful

Debian event organisers are committed to providing an event where all participants feel safe. All attendees are expected to treat all people and facilities with respect and help create a welcoming environment. If you notice behaviour that fails to meet this standard, please speak up and help to keep this event as respectful as we expect it to be.

If you are harassed and requests to stop are not successful, or notice a disrespectful environment, the organisers want to help. Please contact us at community@debian.org. We will treat your request with dignity and confidentiality, investigate, and take whatever actions appropriate. We can provide information on security, emergency services, transportation, alternative accommodations, or whatever else may be necessary. If mediation is not successful, organisers reserve the right to to take action against those who do not cease unacceptable behaviour.

See the DebConf Code of Conduct and the Debian Code of Conduct.

Organisation

If you plan to attend the event you are welcome to help, just add yourself on the registration page and probably best to join #debconf-hamburg on OFTC and say so there.

Open tasks

• [x] public announcement with cfp and asking for sponsors
  • [x] start registration wikipage
  • [x] ask for help from publicity team
  • [x] ask videoteam for help?
• [x] public announcement about deadline for registration (mostly affects tshirt availability)
• [x] public announcement about schedule once we have one
• [x] public announcement that the event has started
• [x] public announcement that the event has ended
• [x] update logo for 2023
• [x] form content team
  • [x] decide on CfP timeline
  • [x] send out call for participation
  • [x] select talks
  • [x] send out confirmations
• [x] send out call for sponsors
  • [x] approach prospective sponsors from our list
• [x] print shirts starting May 1st
• [x] check to debian event code of conduct and debian code of conduct
• [-] form frontdesk team and location at the venue
• [x] get budget approved by DPL
  • [x] include 6 co2 meters in the budget so we can monitor and adjust air quality

  • [x] include bread and stuff for c&w

• [x] contact bureau@france.debian.net (Debian.fr) for money handling

• [-] collect attendee addresses
• [x] collect shirts for sponsors
• [-] collect shirts for dock europe
• [x] collect shirts for cantina
• [x] ask debian france to pay tshirt invoice
• [x] ask debian france to pay dock europe invoices
• [x] ask debian france to prepare invoices for sponsors + corporate registrants
• [x] ask debian france to prepare invoices for accomodation
• [x] decide daytrip. alsterfahrt zum museum der arbeit?
• [ ] finish budget on wiki
• [ ] link budget
• [ ] write a final blog post

Possible tasks in future

These are not yet actionable, some might never be.

• [x] ask sponsors to pay to debian.fr - requires creating an RT ticket (see <20190508105651.f5mg6aiofcyfjuyx@werner.olasd.eu>)

• [x] create+send invoices for corporate registrations
• [x] buy badges (probably not needed, h01ger still has stuff from last year)
• [x] print badges: name, food yes/no
• [-] send bed/room usage plan (as spreadsheet) to D-E
• [-] send addresses for invoices to D-E (for beds)
• [x] inform cantina about expected numbers of people each day
• [x] send tshirts to sponsors
• [x] Draft beers

To be improved in 2024

• have a mini debconf 2024 in berlin!
• and one in hamburg too (possibly without talks, that would be a minidebcamp then)
• approach important teams (ftp, dam, release, community, publicity, systemd, you name) before the event and offer travel sponsoring explicitly
• very optional: have a key signing party summary of fingerprints (I forgot to print keyslips)
• get more people to sign the Debian book at CCCHH
• If there's a Metallica concert happening in Hamburg, then it really needs to be one of the daytrip options.
• for the 2024 edition: ask for some time/availability in advance @ publicity team, so that urgent-ish micronews posts can get published in time
• have even bigger font on the name badges and more contrast would be good too. Reading it from 2m distance should be easy.

• h01ger really liked the two days "after" the conf days as it allowed to shutdown the event nicely while not being the only one left & doing the work. That Sunday was also half off was unfortunatly though.

• clone key with more access to fux (talk to dock europe early)
• later breakfast times (talk to dock europe early)
• dock europes likes us and said you all can stay there at other times too. just ask them via mail.
• t-shirts
  • have more small sizes while keeping the number of big sizes (all shirts where taken and a few people asked for smaller sizes) - though not make sizes so small, that the screen print needs to be adjusted to be smaller
  • ask sponsors beforehand, what sizes they want (or, if that is not possible, cantina)

  • shirts put away in big boxes tend to disappear - was only one, but could have been avoided, by putting it into an envelope before opening the hunt

• having two days without talks after talks was great, indeed

• can only confirm, that cheese and wine should not be on a day before talks (mao until 3AM and so

To be improved (notes from 2022 and earlier)

• bigger hacklab (2/3 hacklab, 1/3 talks? 3/3 hacklab and talks elsewhere)
• the font on the nametags was too small and/or the contrast between text and background too low and/or all capitals not ideal for readability.
• Tell the speakers to use black text on white background, which is more readable than white or coloured text on black bg
• [x] prepare moderation/questions for standup meetings in advance (gregoa)
• inform participants in advance about arrival times and room key handovers (h01ger)
• lock box for keys for people who arrive in the middle of the night?
• (at least) one day of no talks after the last day of talks (maybe with a bbq like at debconf19)
• day trip
  • don't do the day trip at the last day of the conference so participants leaving after the talks have a chance to join it (both talks and day trip were on Sunday in 2022) (Myon)

  • miniatur wunderland?

  • planetarium? (maybe combine with Museum der Arbeit?)

  • Peking

  • Elbphilharmonie

  • https://de.wikipedia.org/wiki/FC_St._Pauli-Museum and https://en.wikipedia.org/wiki/Millerntor-Stadion

• Visit fish market on Sunday early morning

• talk to dock europe about keys at least 2 months before the event: extra keys for the corridors (including door to the elevator and access to the breakfast kitchen), and (separately) extra keys for the talkrooms (which should also have access to all the relevant corridors) <merged with> electronic key situation: which keys unlock which doors? and: do we need more/different keys/permissons?

• earlier opening of breakfast buffet (was 9:00 in 2022). though til 11:00 was great
• name-badges make it easier especially for newbies to learn names. add extra column to registration for next year "what would you like to have printed on your badge?" (talk to rbott for 2023, he will take care of printing/preparing)
• can we have "h01ger's smokers' lounge" (in 3rd floor) on all days?
• Use wafer for website/registration. Wafer combined with wiki can have more clear information. The registration process will be easier for attendees, and organizers can get information easily as t-shirt size and print the badges. I believe It's possible adapte check boxes to ask about accomodation at Docker and lunch/dinner at Cantina. For accomodation requests, it will be able get the dates, for instance. And video team can use volunteer form.
• Lunch/dinner less spicy at Cantina.

• Reunion has the possibility to be bigger because DebConf23 will take place in India only in September.

• t-shirts
  • less huge sponsor logos
  • more big sizes
  • tell people that they can have fitted t-shirts when registering
  • ask sponsors/cantina/dock europe/remote people beforehand about their sizes
  • neon green or bright orange shirtcolors (:
• accomodation
  • tell people in advance about their roommates and which day they will arrive
  • holger could use help with bed scheduling and invoices. handing out keys is mostly fine, though help is great there too
    • lee volunteered \o/
  • tell accom guests lee's phone number in advance

  • tell accomodation guests they need to find lee to get the key for their room & bed. tell them lee's mobile phone number and to tell lee if they arrive outside 12-18 localtime.

  • As there are rooms more or less affected by noise from the parties, ask if people mind/don't mind