food options off-venue
some tasks done
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| * [ ] approach prospective sponsors from our list
* [ ] print shirts starting May 1st
| * [x] approach prospective sponsors from our list
* [x] print shirts starting May 1st
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|* [ ] food plan for saturday evening - cantina has an event there||* [x] food plan for saturday evening - cantina will provide food|
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|* [ ] contact email@example.com (Debian.fr) for money handling||* [x] contact firstname.lastname@example.org (Debian.fr) for money handling|
- Dates and format of the event
- Partners and sponsors supporting this event
- Call for papers (CfP)
- Sponsors wanted
- Standup meetings at 15:00 on Monday to Thursday
- Video coverage
- Remote participation
- Covid 19
- Contact / Organization
- Be respectful
Dates and format of the event
- Monday May 23 2022 until Monday May 30 2022.
Debian people meet again in Hamburg. Probably we will just be hacking from Monday to Thursday, and have talks on Friday and Saturday and possibly some off-site activity on Sunday (or more hacking).
Partners and sponsors supporting this event
Thanks a lot for making this MiniDebConf possible!
Call for papers (CfP)
Send us your proposals for talks, sprints, and/or workshops! Sessions may be 20 or 45 minutes long. The submissions deadline is May 8th. See https://lists.debian.org/debian-devel-announce/2022/04/msg00001.html for the full CfP.
Registration is required so we can plan and prepare properly. You're also
welcome to coordinate your travel (on the same wiki page) and look for/offer travel companionship.
Making a Mini DebConf happen costs money, we need to rent the venue, video gear, hopefully can pay hard working volunteers lunch and dinner and maybe also sponsor some travel. So we really appreciate companies willing to support this meeting!
Please contact email@example.com if you want to sponsor this event.
We have two sponsor categories:
- 1000€ = Sponsor
- Listed as such on the website and in all material
- Logo featured on t-shirts (if t-shirts will be made; limited to the first 8 sponsors; deadline to be on the t-shirts is May 1st)
- Mentioned in opening/closing statement
- Can place up to a A3 poster of their company
- Put A4 leaflets on a common table
- 3000€ = Partner (limited to at most 3 partners)
- Listed as such prominently on the website in all material
- Logo featured very prominently on t-shirts (if t-shirts will be made; deadline to be on the t-shirts is May 1st)
- Logo featured in the videos (if video/streams will be present)
- Can put up a roll-up of their company somewhere in the conference area
- Mentioned in opening/closing statement
- Can place up to a A3 poster of their company
- Put A4 leaflets on a common table
Plus, there's corporate registration as an option too, where we will charge you 250€ for the registration. Please contact us if you are interested in that!
Standup meetings at 15:00 on Monday to Thursday
On Monday to Thursday there will be a standup meetings at 15:00, lasting max. 30 minutes, in the Hacklab. Its purpose is to make short announcements of the day (or for the next day) but mostly to tell the other participants what people are working on individually or as a team / in a sprint. This make it possible to join others, find helpers, and in general get to know what's going on.
There will be video coverage of the talks given, as in there will be streams and there will be recordings. Now we only need talks!
For remote participation you can use IRC on irc.oftc.net by joining the channel
#debconf-hamburg on irc.oftc.net
https://webchat.oftc.net/?channels=#debconf-hamburg in your browser
Else there is not much more than the usual Debian remote settings, and as we've been working from home *and* anywhere since 1993 there's plenty of options, eg https://lists.debian.org/debconf-mini-hamburg/ and there's include https://jitsi.debian.social as well for those who prefer remote A/V communication.
Unclear. We are continuously monitoring the information from the state of Hamburg and are prepared to re-evaluate in case the public health situation changes, but at this writing we feel it's looking promising. We also plan to have as much of the event outside as weather permits.
Further, we require that all attendees are fully vaccinated with a vaccine approved by their local authorities. Depending on the situation, we might need to adjust our rules. In such a case we will inform all registered attendees about these changes via email.
Contact / Organization
IRC: #debconf-hamburg on irc.debian.org
- This wiki page
While the old entrance at Bodenstedtstraße 16 (Hinterhof Eingang West), 22765 Hamburg (OpenStreetmap waypoint), still works, it's much better to use the new entrance on the corner of Bodenstedtstraße and Zeiseweg, AKA the new main front entrance to Fux. The Cantina, where we'll have lunch and dinner is located just on the left after you entered the building through that main entrance, and the Dock Europe seminar rooms are located in the 2nd floor on the left (west) side of the building.
The event will be hosted in the former Victoria Kaserne, now called Fux (or Frappant), which is a collective art space located in a historical monument. It is located between S-Altona and S-Holstenstraße, so there is a direct subway connection to/from the Hamburg Airport (HAM) and Altona is also a long distance train station.
- (International) Train: if you happen to have a ticket to Hamburg Central Station (aka Hauptbahnhof), you might be able to make it to Altona on the same ticket. It takes an ICE only 10 minutes. There's only one stop between Hauptbahnhof and Altona.
Airport: Getting to and from the airport
- tl;dr: just take the direct S-Bahn from the airport to Altona.
There's a gigabit fibre uplink connection and wireless coverage (almost) everywhere in the venue and in the outside areas. (If needed, we can also fix locations without wireless coverage.)
Within the venue, there are three main areas we will use, plus the garden and corridors:
dock europe is a meeting space within the venue which offers three rooms which can be combined into one big one.
dock europe also provides accomodation for some us, see further below.
The CCCHH hackspace is currently still closed due to Covid19. There's hope this will change until the end of May.
Just down two corridors in the same floor and building as dock europe there is the CCC Hamburg Hackspace which will be open for us on all five days and which can be used for "regular Debian hacking" or, if you find some nice CCCHH members to help you, you might also be able to use the lasercutter, 3d printer, regular printer and many other tools and devices. It's definitly also suitable for smaller ad-hoc workshops but beware, it will also somewhat be the noisy hacklab, as it will also be open to regular CCC folks when we are there.
fux und ganz
The Fux also has a cantina called "fux und ganz" which will serve us (and other visitors of the venue) with lunch and dinner. Please register to ease their planning as well!
Available rooms summary
- all 7 days:
Available beds on site
There is also limited on-site accomodation available, dock europe provides 34 beds in 10 double-rooms, 2 triple-rooms and 2 quad-rooms in the venue. The rooms are nice, small, clean, have a locker, wireless and are just one floor away from our main spaces. There's also a sufficient amount of showers and toilets and breakfast (for 5e per day) is available (for those 34 people) as well. The beds will be distributed on a first come, first serve base.
The price for a bed per night is about 30€. Please note that there is an additional one-time fee of 6€ for linen and towels.
Beds are available from May 22nd until and including the morning of the 30th of May.
Please send mail to firstname.lastname@example.org if you are interested in this offer.
other housing options
Meininger is near by
- Stadthaushotel in Holstenstrasse is near by as well
- the "ICE Hotel" or the "Hotel Central" in Präsident-Krahn-Straße is not far away neither
Youth hostel at Landungsbruecken, 3 subway stations away
- There should be sponsored food (=lunch and dinner) for pre-registered attendees. (There's a nice cantina on site, we just need to find ways not to DoS them… AIUI we should eat lunch from 13h30, not 12h00 when the cantina officially opens)
- in the on-site accomodation kitchen there's breakfast every day from 9 to 10, which you will need to pay by yourself.
Cantina will serve us food at these times:
- lunch: 1200-1430 (mon-fri)
- dinner: 1800-2142 (mon-thu)
no food on arrival day! (well, except you organize some
- no dinner on departure day!
For other locations, and for traditional Hamburg-style food: for those who're looking for Schweinshaxe aka Eisbein aka joelho de porco aka pork's knee:
Debian Sprints and BoFs
A "sprint" in this context means several people working on a common goal for several days and these people are happy to collaborate and onboard interesting parties. BoF is another internet folklore term and means bird of a feather (session), and basically is a hacking session like a sprint, just usually happeing on one day only.
So whatever, sprint, BoF, fubar: we would welcome if teams assemble and work together on their projects. The following stuff will happen:
Reproducible Builds sprints - holger
- continuous Perl sprint
- Debian XMPP BoF on the 28th (probably, to be confirmed)
Packaging for Beginners - Mechtilde
* to be decided.
If you would like to buy Debian t-shirts, I can bring them with me from Brazil.
See more details here
Debian event organisers are committed to providing an event where all participants feel safe. All attendees are expected to treat all people and facilities with respect and help create a welcoming environment. If you notice behaviour that fails to meet this standard, please speak up and help to keep this event as respectful as we expect it to be.
If you are harassed and requests to stop are not successful, or notice a disrespectful environment, the organisers want to help. Please contact us at email@example.com. We will treat your request with dignity and confidentiality, investigate, and take whatever actions appropriate. We can provide information on security, emergency services, transportation, alternative accommodations, or whatever else may be necessary. If mediation is not successful, organisers reserve the right to to take action against those who do not cease unacceptable behaviour.
If you plan to attend the event you are welcome to help, just add yourself on the registration page and probably best to join #debconf-hamburg on OFTC and say so there.
- [x] public announcement with cfp and asking for sponsors
- [x] start registration wikipage
- [x] ask for help from publicity team
- [x] ask videoteam for help?
- [x] public announcement about deadline for registration (mostly affects tshirt availability)
- [ ] public announcement about schedule once we have one
- [ ] public announcement that the event has started
- [ ] public announcement that the event has ended
- [x] update logo for 2022
- [x] form content team
- [x] decide on CfP timeline (ends April 30)
- [x] send out call for participation
- [ ] select talks
- [ ] send out confirmations
- [x] send out call for sponsors
- [x] approach prospective sponsors from our list
- [x] print shirts starting May 1st
- [x] check to debian event code of conduct and debian code of conduct
- [x] food plan for saturday evening - cantina will provide food
- [ ] form frontdesk team and location at the venue
- [ ] get budget approved by DPL
[x] contact firstname.lastname@example.org (Debian.fr) for money handling
Possible tasks in future
These are not yet actionable, some might never be.
[ ] ask sponsors to pay to debian.fr - requires creating an RT ticket (see <email@example.com>)
- [ ] create+send invoices for corporate registrations
- [ ] buy badges (probably not needed, h01ger still has stuff from last year)
- [ ] print badges: name, food yes/no
- [ ] send bed/room usage plan (as spreadsheet) to D-E
- [ ] send addresses for invoices to D-E (for beds)
- [ ] inform cantina about expected numbers of people each day
- [ ] send tshirts to sponsors
To be improved (compared to previous years)
- bigger hacklab (2/3 hacklab, 1/3 talks? 3/3 hacklab and talks elsewhere)
- the font on the nametags was too small.