= Organization Team for miniDebConf Vaumarcus 2019 =

== Team tools ==

|| '''Attendee information''' || [[DebianEvents/ch/2019/Vaumarcus]] for now ||
|| '''Team composition''' || [[DebianEvents/ch/2019/Vaumarcus/Team#roles|Team Roles]] below ||
|| '''IRC channel''' || [[irc://irc.debian.org/#debian.ch|#debian.ch on OFTC]] ||
|| '''Mailing list''' || [[https://lists.debian.org/debian-switzerland|debian-switzerland@lists.debian.org]] ||

== Team meetings ==

 * [[https://salsa.debian.org/debian-ch-team/docs/raw/master/meetings/2019/20190216_agm_minutes.txt|2019-02-16 debian.ch 2019 annual AGM]] - Launch of the idea
 * [[https://salsa.debian.org/debian-ch-team/minidebconf19/blob/master/meetings/debian-ch.2019-08-21.md|2019-08-20 on #debian.ch]] - 1st IRC meeting
 * 2019-09-04 - 20h on #debian.ch - 2nd IRC meeting


== Team roles ==
<<Anchor(roles)>>

=== Lead ===

|| ''Purpose'' || A successful miniDebConf19 in Vaumarcus ||
|| ''Accountabilities'' || Structuring the Team to enact its Purpose ||
|| || Fallback role for anything not covered by other roles ||
|| ''Filled by'' || DidierRaboud ||

=== Secretary ===

|| ''Purpose'' || Transparent and efficient team coordination ||
|| ''Accountabilities'' || Keeping records of the meetings ||
|| || Scheduling meetings as needed ||
|| ''Filled by'' || GaudenzSteinlin ||

=== Venue coordinator ===

|| ''Purpose'' || Constructive win-win relationship with Le Camp ||
|| ''Accountabilities'' || Informing Le Camp of attendee numbers and specificities  ||
|| || Coordinating special requests for Le Camp ||
|| ''Filled by'' || DidierRaboud ||

=== Finance ===

|| ''Purpose'' || Sane event finances ||
|| ''Accountabilities'' || Establishing an event budget ||
|| || Invoicing event sponsors ||
|| || Invoicing paying attendees ||
|| || Processing travel reimbursement requests ||
|| ''Filled by'' || PhilippHug ||

=== Content ===

|| ''Purpose'' || Diverse and appealing event schedule ||
|| ''Accountabilities'' || Determining talk and workshop slots ||
|| || Gathering and selecting talks, workshops and other events ||
|| || Publishing an event schedule ||
|| ''Filled by'' || XTaran ||

=== Bar ===

|| ''Purpose'' || Affordable, locally-provided long-opened bar ||
|| ''Accountabilities'' || Enabling an event bar ||
|| ''Filled by'' || ??? ||

=== Infrastructure ===

|| ''Purpose'' || Efficient event non-venue infrastructure ||
|| ''Accountabilities'' || Providing talk presentation infrastructure (screen, projector) ||
|| || Coordinating processing and bandwidth needs ||
|| ''Filled by'' || ??? ||


=== Video Team ===

|| ''Purpose'' || Audiovisual archival of talks and workshops ||
|| ''Accountabilities'' || Capturing most talks ||
|| || (If possible) streaming talks live ||
|| || Coordinating with Debian and DebConf Video Teams ||
|| ''Filled by'' || jathan ||


=== Sponsoring ===

|| ''Purpose'' || Fruitful sponsor relationships ||
|| ''Accountabilities'' || Producing potential sponsor documentation ||
|| || Finding, convincing and converting potential sponsors ||
|| || Determining sponsorship levels and advantages ||
|| ''Filled by'' || DidierRaboud ||

=== Communication ===

|| ''Purpose'' || Event awareness and prepared attendees ||
|| ''Accountabilities'' || Documenting attendees' expectations ||
|| || Communicating to potential attendees along the timeline ||
|| || Determining the event visual identity ||
|| || Gardening the online presence (website & social media) ||
|| ''Filled by'' || ??? ||

=== Attendee support ===

|| ''Purpose'' || Well-informed attendees ||
|| ''Accountabilities'' || Making nametags happen ||
|| || Making T-shirts happen ||
|| || Informing attendees ||
|| ''Filled by'' || ??? ||

=== (Role template) ===

|| ''Purpose'' || … ||
|| ''Accountabilities'' || A ||
|| || B ||
|| ''Filled by'' || John ||
|| || Doe ||


== Post Scriptum ==

This way of representing roles, their accountabilities (ongoing activities that the other roles can expect) and their purposes is very much inspired from [[https://en.wikipedia.org/wiki/Holacracy|Holacracy]].