Organization Team for miniDebConf Vaumarcus 2019
Team tools
Attendee information |
DebianEvents/ch/2019/Vaumarcus for now |
Team composition |
Team Roles below |
IRC channel |
|
Mailing list |
Team meetings
2019-02-16 debian.ch 2019 annual AGM - Launch of the idea
2019-08-20 on #debian.ch - 1st IRC meeting
- 2019-09-04 - 20h on #debian.ch - 2nd IRC meeting
Team roles
Lead
Purpose |
A successful miniDebConf19 in Vaumarcus |
Accountabilities |
Structuring the Team to enact its Purpose |
|
Fallback role for anything not covered by other roles |
Filled by |
Secretary
Purpose |
Transparent and efficient team coordination |
Accountabilities |
Keeping records of the meetings |
|
Scheduling meetings as needed |
Filled by |
Venue coordinator
Purpose |
Constructive win-win relationship with Le Camp |
Accountabilities |
Informing Le Camp of attendee numbers and specificities |
|
Coordinating special requests for Le Camp |
Filled by |
Finance
Purpose |
Sane event finances |
Accountabilities |
Establishing an event budget |
|
Invoicing event sponsors |
|
Invoicing paying attendees |
|
Processing travel reimbursement requests |
Filled by |
?PhilippHug |
Content
Purpose |
Diverse and appealing event schedule |
Accountabilities |
Determining talk and workshop slots |
|
Gathering and selecting talks, workshops and other events |
|
Publishing an event schedule |
Filled by |
XTaran |
Bar
Purpose |
Affordable, locally-provided long-opened bar |
Accountabilities |
Enabling an event bar |
Filled by |
??? |
Infrastructure
Purpose |
Efficient event non-venue infrastructure |
Accountabilities |
Providing talk presentation infrastructure (screen, projector) |
|
Coordinating processing and bandwidth needs |
Filled by |
??? |
Video Team
Purpose |
Audiovisual archival of talks and workshops |
Accountabilities |
Capturing most talks |
|
(If possible) streaming talks live |
|
Coordinating with Debian and DebConf Video Teams |
Filled by |
jathan |
Sponsoring
Purpose |
Fruitful sponsor relationships |
Accountabilities |
Producing potential sponsor documentation |
|
Finding, convincing and converting potential sponsors |
|
Determining sponsorship levels and advantages |
Filled by |
Communication
Purpose |
Event awareness and prepared attendees |
Accountabilities |
Documenting attendees' expectations |
|
Communicating to potential attendees along the timeline |
|
Determining the event visual identity |
|
Gardening the online presence (website & social media) |
Filled by |
??? |
Attendee support
Purpose |
Well-informed attendees |
Accountabilities |
Making nametags happen |
|
Making T-shirts happen |
|
Informing attendees |
Filled by |
??? |
(Role template)
Purpose |
… |
Accountabilities |
A |
|
B |
Filled by |
John |
|
Doe |
Post Scriptum
This way of representing roles, their accountabilities (ongoing activities that the other roles can expect) and their purposes is very much inspired from Holacracy.