You can refer to the map further below to get more precise location information.

As of July 2005, 1 US Dollar is ~ 11 Mexican Pesos, 1 Euro is ~ 14 Mexican Pesos.

I have received so far only approximate quotings - Nobody wanted to give me a final quote for a conference so far in the future (I gathered this data around March), and with such uncertainity on the amount of attendees (I asked for 150-200 people, probably it is necessary to ask again with ~250).

The three main regions in which we are looking for options are:

Morelos/Mexico states

In Morelos, most places we have found are near the Cuautla area. Other interesting places might be around Cuernavaca, maybe Tenancingo (i.e. Ixtapan)

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Centro Vacacional Oaxtepec

http://www.imss.gob.mx/IMSS/IMSS_SITIOS/DPES/DPES_SER/Vacaciones

It is a very large hotel, often used for all kinds of conferences, and will have mostly any kind of infrastructure we need. There are several lodging options: 12 houses for 7 people each, 40 rooms in Tepozteco hotel for 3 people each, 124 cabins with small pools for 4 people each, the family hotel with 60 rooms for 4 and 54 for 6 people, and a youth hostel with 111 rooms for each people with a shared bathroom. For Debconf, they suggest the family hotel, which has in each room one (or two) two-floor bed and two individual beds, color TV, fridge, bathroom and electronic locking (that means, keys for everybody!)

For 200 people, they are offering us 50 rooms, which on low season are at MX$345 each, and on high season MX$460. Note that they take the weekends as high season.

Regarding food, they offer food to the table (which means, not a buffet, but a restaurant-level quality, with only one or with a small selection of dishes to serve). They charge MX$50 for the breakfast, MX$66 for lunch, MX$60 for dinner (per person, of course).

Regarding coffee service during the day, we can choose either a single one hour service (MX$17 per person) or a 8 hour long service (MX$49 per person).

Guerrero/Veracruz states

We'd be looking probably at Veracruz/Boca del Río in Veracruz, Acapulco in Guerrero.

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Big cities: Mexico City/Puebla/Cuernavaca

Probably Mexico, Puebla or Cuernavaca Cities.

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Central Mexico map

http://www.sitesatlas.com/Maps/Maps/302c.gif