Differences between revisions 8 and 13 (spanning 5 versions)
Revision 8 as of 2019-10-17 12:51:29
Size: 1701
Editor: DLange
Comment: Link the sponsor invoicing workflow migrated by Chiamaka from the old DebConf wiki
Revision 13 as of 2020-03-04 10:30:35
Size: 2409
Editor: AnisaKuci
Comment: mention the permanent DebConf website and its sponsor page
Deletions are marked like this. Additions are marked like this.
Line 9: Line 9:
If you are joining the fundraising team newly please read the [[/WelcomeGuide|welcome to the fundraising team guide]].
Line 15: Line 17:
The [[Teams/Publicity | Debian Publicity team]] supports the fundraising process by publicizing sponsors and funneling leads to the sponsors' team. There is also a permanent `www.debconf.org` website that needs to be updated at least annually. There is a sponsors landing page hosted at [[https://www.debconf.org/sponsors/]].

The [[Teams/Publicity | Debian Publicity team]] supports the fundraising process by publicizing sponsors and funneling leads to the sponsors' team. DebConf is an annual conference and teams keep changing, communication is very essential to pass on information to the next generation. The fundraising team needs to use the proper [[DebConf/Teams/Communication | DebConf Communication]] channels to enhance proper documentation. [[DebConf/DecisionMaking | Decision making]] is a vital process of the DebConf and shouldn't be overlooked or taken personal.

The annual Debian developers' conference (DebConf) typically needs 150000-200000 USD raised from sponsors to cover the cost of the conference and the bursaries granted to attendees. The DebConf fundraising team strives to provide adequate funding to each annual conference. It also ensures that sponsors' perks are delivered as promised during the fundraisers.

The DebConf fundraising is not yet integrated with the Debian fundraising but the DebConf fundraising team exchanges regularly with the Debian partners team, DSA, the DebConf Video team and other teams that work with Debian sponsors or have demands for specific donations (e.g. hardware).

Shortcomings in the annual DebConf budget or costs which are incurred before sponsors have paid are usually covered by a DPL approved budget for each individual DebConf.

If you are joining the fundraising team newly please read the welcome to the fundraising team guide.

The workflow for each individual sponsor ensures that the decentralised members of the fundraising team can coordinate across diverse timezones.

The process to invoice sponsors involves the Debian Trusted Organizations to create invoices and receive payments.

An important tool for fundraising is the annual debconfXX.debconf.org website. There is a migration checklist to help the creation of the next DebConf's website.

There is also a permanent www.debconf.org website that needs to be updated at least annually. There is a sponsors landing page hosted at https://www.debconf.org/sponsors/.

The Debian Publicity team supports the fundraising process by publicizing sponsors and funneling leads to the sponsors' team. DebConf is an annual conference and teams keep changing, communication is very essential to pass on information to the next generation. The fundraising team needs to use the proper DebConf Communication channels to enhance proper documentation. Decision making is a vital process of the DebConf and shouldn't be overlooked or taken personal.