Timeline of things and tasks
-18 months |
congrats you have won the bid for DCn+1 |
-18-12 months |
join the fundraising team for the current running DCn |
-18-12 months |
collect a list of local companies that could be potential sponsors to your DC |
-12 months |
attend DCn, interact with as many people as you can |
-11 months |
prepare your fundraising material (typically flyear and brochure) you will needs visual ID which means the selected logo and accompanying design elements like color scales, fonts, key images etc. |
-10 months |
send initial sponsorship email to all collected sponsor leads (shall include flyer and brochure, that if are not ready should be part of first follow up email) |
-8 months |
send first follow up email |
-6 months |
end second follow up email |
-5 months |
send information on jobfair and other relevant sponsor information |
-3 months |
send last call to sponsors |
-2 months |
order t-shirts and attendee bags or any other gear you have planned to produce |
-1 month |
make sure you have collected all payments from sponsors and have all logos up on the webpage |
0 month |
have fun at your DC, run the jobfair, attend to sponsor representatives joining the conference in person, send proof material to sponsors requesting it, check whether invoices to sponsors are sent and payments are done |
+1 month |
send thank you note to sponsors and hand over to the next local team |