Role

Description

Lead(s)

Helpers

Chief organiser

The chief organiser is in charge of everything. This role entails being first point of contact for all and sundry, and representing the conference to the outside world. This is a very communicative and intermittently extremely time-consuming role. This can of course also be taken on by a team which works together extremely closely.

Sruthi

Abhijith

Allrounder

Does whatever needs doing: kicking the chief organiser, annoying the treasurer, going to the party, whatever.

Kannan, Kiran, akash

Accomodation

Hotel

Sruthi

Kannan, Abhijith, Praveen

Accessibility Team

Assist any person with physical disabilities for any reason, along with a single point of contact to co-ordinate.

Kiran , Abhijith

Design and Artwork

Creates and finalises artwork, co-ordinates with community.

Abraham

Jefferson, Manueljlin, Anupa, Sruthi (map), Kannan (map), Ark Arjun (map), Ranjith Siji (map), Kelvin/muzirian (map)

Bursaries

Decide who gets sponsored for the conference

Utkarsh

Sruthi, Gregoa, Kanashiro, Urbec, Abraham

Catering

Deals with all things related to catering, including the bar, and serves as the participants' point of contact for these matters.

Sruthi

Anupa, Akhil, Shamjith, Praveen

Cheese and Wine

Organize and serve as point of contact / responsible person during the party itself.

Abhijith, Sruthi

Anupa, Akhil, Praveen, Kiran

Conference Dinner

Organize and serve as point of contact / responsible person during the party itself.

Sruthi, Abhijith

Praveen, Shamjith, Akhil, Anupa, Kiran, Syam

Content

Defines the content of the conference: keynotes, talks, schedule, etc.

Terceiro, Tassia, Kanashiro, Santiago

Sruthi

Day Trip

Organises the day trip, and serves as point of contact on the day.

Syam

Manoj, Kiran

Facilities liaison (Infopark and Four Points)

Remains in constant contact with the venue's management, and relays queries, desires and alterations between the team and the venue staff.

Kannan

Sruthi

Family coordinator

Deals with the needs of families, in regard to accommodation, catering and childcare, and tends to the relevant wiki pages.

Sruthi

Fundraising

Determines the sponsorship levels and takes charge of the acquisition of ALL THE MONEYZ!

Dlange, Praveen, Anisa, Sahil

Jishnu, Kelvin, Anupa

Network

Deals with LAN, routing, and DHCP, and lays cable and sets up access points if necessary.

Tumbleweed, akash

Kiran, Sahil, Abhijith

Registration and Front Desk

Before the conference, general point of contact, during the conference, the person who solves people's problems, or refers them to someone who can.

Nattie, Tumbleweed

Sruthi, Anupa

Room assignments

Plans the distribution of participants among rooms, and rooms among participants, and serves as the participants' point of contact for these matters.

Nattie

Anupa, Sruthi

Servers

Looks after local servers (Debian-Mirror ?, possibly hosting for Videoteam server).

Swag

Design, find vendors and arrange swag items in time for the event

Anupa

Jishnu, Sahil, Sruthi, Praveen, Abhijith, Kiran

Travel

Up to scratch on the subject of visas, etc.; also point of contact for travel coordination including local arrival and departure, and in charge of maintaining the relevant wiki pages.

Abhijith

Praveen, Shamjith

Treasurer

Drafts the budget in cooperation with the team, ensures it is adhered to or adjusted, maintains all accounts and is in charge of all monetary transactions.

Tumbleweed, Indiebio

Abhijith

Video

The team who does the live streaming of the conference.

VideoTeam

akash

Visa

Helps attendees on visa issues and invitation letters. Background check if attendee is a visa-seeker or a real attendee.

Bilal, Abhijith

Praveen, Kannan, Kelvin

Website

Designs, implements, and maintains the website, including all content which doesn't fall within the remit of other specific team members.

Tumbleweed, Terceiro, Bady

Kannan, Anupa, Sahil, Abraham