DebConf23 Team meeting

Present (Day 1+Day 2): Sruthi, Praveen, Abhijith, Suman, Kiran, Kelvin, Abraham, Sahil, Raju, Kannan, Ranjith, Ambady, Nattie, Gunnar Wolf, Tzafrir

Discussions

Focus team: Registration

The registration may get overloaded with applications considering the population of hosting country.
people close to India are more likely to come, also visa criteria is light, so we can expect more participants.
Expectation: 150 outside India/150 inside India
Need to decide,
- Way to control registration overload
- Way to filter the applications
- Ratio between non contributory participants and Debian participants to keep the conference involving.
Suggestions to filter the participants (options may be weird, but came up in discussion, no judging)
- travel bursary is not unlimited, so it can act as a filter
- add questions to registration form
- do a pre-event training and exam
- get recommendation from communities
- get recommendation from debian members - nepotism
- salsa login has preference
Controlling the registration overload
- pause registration if it get high volume incoming requests
- newbee registration seperate
Participants ratio, for approx 300 participants = 150 DDs : 120-100 (debian/free-software contributors - including 40 volunteer team members) : 50-60 (total newbees)
Spot registration will not be encouraged or publicized.
Registration is confirmed only after accepting confirmation mail!!!
Debian day registration - start from march 15
Debian day - can be conducted in August.

We can announce at beginning to ask people from problematic countries to notify early so we can communicate with MEA & MHA.