Differences between revisions 4 and 5
Revision 4 as of 2019-07-16 18:58:06
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Editor: Tzafrir
Comment: Updates for today's meeting
Revision 5 as of 2019-07-21 14:09:50
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Editor: Tzafrir
Comment:
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https://pad.riseup.net/p/b8f0CODheipmZCBG6vFY-keep
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 * 200 beds ordered  * 200 beds ordered -- are the rooms single bed rooms?
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 * We will know specific details of attendees at April(?)  * We will know specific details of attendees at April(?) -> [DLange] You will know as soon as you have data in the registration system (wafer). But we can give you previous allergies and distributions of carnivores / veggies / vegans from past conferences. That is usually good enough a planning base for caterers. Don't overdo it with the allergies. It is just very important food is labelled as to what it is / contains.
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== Notes 20-7-2019 ==

Food:
 * Breakfast:
   * coupons?
   * Maybe catering?
 * Kosher:
   * For all atendees or just those who need it?
     * Is it possible to have a non-kosher catering? Ask Tamir and Gadi.
   * The only issue is food cooking on Saturday (Shabat): use a different catering for that?
  * Talat will look into that

Name tags:
 * Use similar facility, only with A4?
 * Use A5 paper folded into A6 size?

Networking:
 * Wi-Fi: Should not be an issue
 * Video:
   * Uplink: good uplink to the inter-university exchange. From there?
   * Rooms have network sockets. Are they connected?

Video Equipment:
 * Potentially possible to borrow from other departments
 * It would be nice to have help from a local video / audio expert to help with video equipent hiring and such
 * We need ca. 6-9 beefy (i7) computers
   * Contact Communication department?
 * Some screens as well.
 * Microphones: verify that they can be operated in Israel
   * If not: rent
 * Ask for details either tumbleweed or in Video Team meetings

Day Trip:
 * Talat and Karina will look for options

Conference Dinner:
 * Beit Hastudent (on the Carmet Campus) with better catering?
 * Other suggestions were raised, but none was clear.

Cups:
 * (Or something similar) - metal cups
 
Contracts and Insurance:
 * What entity do we use?
   * Some Debian-specific? Or Hamakor?
   * Ask some commeettee people
 * Insurance for:
   * Equipment
   * Venue
   * Ask DLange for more details

Shirts:
 * dry-fit?
 * Do we want separate color for a volunteer shirt?

Parking:
 * Parking in campus requires authorization (car number and such)
 * License plates of rented cars


Funding:
 * Write Hebrw and English brochure
 * Sponsorship levels: any point in being softer with local sponsers
 * Fund-raising needs to start early.
 * Lior will handle this?
 
 Bar:
 * (At the dorms)
 * Better to support drinking cards
 * Better to support snacks as well
 * Feed them better beers(?)
 
Front Desk:
 * A lockable cupboard

https://pad.riseup.net/p/b8f0CODheipmZCBG6vFY-keep

Notes: 14-7-2019

Open Day:

  • Purpose: talks in local language
  • Problem: not popular enough
  • not a day: Hebrew Language track.
  • Talks in Afternoon and Evening

Dorms:

  • 200 beds ordered -- are the rooms single bed rooms?
  • We handle all orders
  • Keep a few spare beds
  • Beds are 25$ per night (Right?)
  • Make sure we have single-bed rooms
  • Family dorms: Will they be available? How much time in advance do we need to order?
  • When is the last date for a change?

Hacklabs:

  • plenty of class rooms in the 7th floor
  • noisy hacklab: room 603
  • Library quiet hack lab?
  • Do we need a bar? If not: bring your own
  • If we have a bar: where can it be?
  • A bar is not a deal breaker: the noisy hack lab is the place to socialize

Food:

  • There will be vegetarians and vegans.
  • We need to cater for gluten-free and for people allergic to nuts and peanuts.
  • We will know specific details of attendees at April(?) -> [DLange] You will know as soon as you have data in the registration system (wafer). But we can give you previous allergies and distributions of carnivores / veggies / vegans from past conferences. That is usually good enough a planning base for caterers. Don't overdo it with the allergies. It is just very important food is labelled as to what it is / contains.

Day Trip:

  • Probably worry about this later.
  • There are some good ideas.

Conference Dinner:

  • Pick a restaurant?

Logo:

  • Tzafrir needs to talk with Valessio.

Transportation:

  • What about people who arrive / leave on Saturday?
  • Make sure we have information and publish it in advance to atendees.

Debian Birthday:

  • Aug-16th (beginning of Debcamp) - have a small event with a cake?

Notes 20-7-2019

Food:

  • Breakfast:
    • coupons?
    • Maybe catering?
  • Kosher:
    • For all atendees or just those who need it?
      • Is it possible to have a non-kosher catering? Ask Tamir and Gadi.
    • The only issue is food cooking on Saturday (Shabat): use a different catering for that?
    • Talat will look into that

Name tags:

  • Use similar facility, only with A4?
  • Use A5 paper folded into A6 size?

Networking:

  • Wi-Fi: Should not be an issue
  • Video:
    • Uplink: good uplink to the inter-university exchange. From there?
    • Rooms have network sockets. Are they connected?

Video Equipment:

  • Potentially possible to borrow from other departments
  • It would be nice to have help from a local video / audio expert to help with video equipent hiring and such
  • We need ca. 6-9 beefy (i7) computers
    • Contact Communication department?
  • Some screens as well.
  • Microphones: verify that they can be operated in Israel
    • If not: rent
  • Ask for details either tumbleweed or in Video Team meetings

Day Trip:

  • Talat and Karina will look for options

Conference Dinner:

  • Beit Hastudent (on the Carmet Campus) with better catering?
  • Other suggestions were raised, but none was clear.

Cups:

  • (Or something similar) - metal cups

Contracts and Insurance:

  • What entity do we use?
    • Some Debian-specific? Or Hamakor?
    • Ask some commeettee people
  • Insurance for:
    • Equipment
    • Venue
    • Ask DLange for more details

Shirts:

  • dry-fit?
  • Do we want separate color for a volunteer shirt?

Parking:

  • Parking in campus requires authorization (car number and such)
  • License plates of rented cars

Funding:

  • Write Hebrw and English brochure
  • Sponsorship levels: any point in being softer with local sponsers
  • Fund-raising needs to start early.
  • Lior will handle this? Bar:
  • (At the dorms)
  • Better to support drinking cards
  • Better to support snacks as well
  • Feed them better beers(?)

Front Desk:

  • A lockable cupboard


CategoryDebConf20