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 * ACTION: spriver updates the link to the CoC (in the announcement + main wiki page) to point to an immutable version.

What?

See the announcement.

When, where?

Code of Conduct

Attending this event requires reading and respecting our Code of Conduct.

We are committed to providing a friendly, safe and welcoming environment for all, regardless of level of experience, gender, gender identity and expression, sexual orientation, disability, personal appearance, body size, race, ethnicity, age, religion, nationality, or other similar personal characteristic. Our code of conduct sets the standards in terms of behaviour for the whole event, including communication (public and private) before, while and after.

If you feel you have been or are being harassed or made uncomfortable by an attendee, please contact any member of the ?Moderation Team immediately. Whether you are an experienced contributor or a newcomer, we care about making this event a safe space for you.

Attendees

If you are interested please add your name to the list below. Feel free to add yourself even if you're not sure if you will attend.

Name

Nick

email

sleep

diet

notes

1.

Julien Cristau

jcristau

jcristau@d.o

for the weak

i like food

2.

intrigeri

intrigeri

intrigeri@d.o

WIP

vegan will be fine

3.

spriver

spriver

done

vegan

4.

Julien Voisin

jvoisin

julien.voisin@dustri.o

I can host ~2 people on my floor

vegan will be fine

Living in Paris; can help with logistic issues

5.

Solveig

Solveig

debian@s.o

done

vegetarian

6.

Sebastien Badia

sebian

sbadia@d.o

veg* will be fine

7.

Nicolas Dandrimont

olasd

olasd@d.o

local

any food works

8.

Mathieu Goessens

geb

gebura@poolp.o

WIP

vegan will be great

May only stay part of the weekend

9.

Juliette Taka

Taka

vegetarian

10.

Mickael Scherer

misc

misc@redhat.c

can host 1 person

yes

Not strong commitment on being here due to various constraints

11.

isydor

isydor

done

vegan will be fine

12.

Alban

alban

debian@albancrommer.c

local

veg(gy|gan) will be fine

will be here only saturday

Bring

Please consider bringing:

  • a computer and its power adaptor
  • a power bar
  • any friend who wants to contribute (they need to register too)

Organizing

Communication

Making the space safe

  • Code of Conduct

    • TBD: print CoC
  • Moderation team
    • TBD: members
    • TBD: contact info
  • ACTION: intrigeri announces all this at least once a day

Misc

Food

We want to provide a lunch on both days. It shall be vegan to simplify handling diverse diet. The attendees table has a column for other diet desires and needs.

  • ACTION: intrigeri asks jcristau a quote from Mozilla's usual caterer, making it clear that we want vegan [WIP]
  • ACTION: intrigeri coordinates with olasd wrt. food sponsorship [WIP]

Accommodation

  • TBD: call for solidarity hosting
  • TBD: match hosting requests with offers
  • ACTION: intrigeri gets a quote from a hostel where we could book a dormitory or similar for 20 people, for the entire week-end

Finances

  • ACTION: intrigeri looks for sponsorship [WIP]
    • ACTION: intrigeri tries to find other sponsors, e.g. for food [WIP]
  • TBD: how to manage travel + accommodation sponsorship requests?
    • see #Registration

    • selection criteria = a mix of being part of an under-represented/dominated group; travel cost (because sometimes it's better to bring 2 people rather than 1); relevance to Debian (e.g. specific skills, or highly motivated); how much sponsorship helps attending / is needed
    • ACTION: intrigeri asks DebConf bursaries how they handle this kind of things

    • ACTION: intrigeri lets a Debian Trusted Organization (Debian France?) know that there will be lots of requests
    • receive and store requests, and at some point make a call
    • manage reimbursements

Optimizing for a broader public

(i.e. not only Debian developers)

Reach out to, and properly welcome, people who can contribute to the quality assurance effort, with their pre-existing skills, in other ways than fixing bugs and uploading packages.

Make it real once we're there

There will be people committing to host a station, i.e. holding some physical space dedicated to people with a given set of skills, and making it welcoming and productive.

  • ACTION: intrigeri discusses with Hypra how the focus on accessibility technologies/usecases can be organized [WIP]
  • TBD: document the skills needed to attend each station and display this information at front desk
    • bug triaging: read and write enough English, install a Debian package
    • graphics and design: TBD
    • testing: TBD

Invites

TBD:

  • people who could give a hand organizing (e.g. spreading the word and themselves inviting cool people)
  • people we want to see there

Registration

Deadline for registering = March 30 ⇒ reply wrt. sponsorship and available room by April 7.

Work left to do:

  • ACTION: intrigeri gets a private (OpenPGP-aware) mailing list created for registration
  • ACTION: geb writes & polishes the actual questions to ask to potential attendees (see the list of questions below, and https://framaforms.org/test-1487165666 for phrasing inspiration)

  • ACTION: geb translates the questions into French and gets it proofread
  • ACTION: u reviews the list of questions and their French translation
  • TBD: find out how to express the deadlines for sponsorship/accommodation requests in the announcement
  • TBD: team to handle registration email (doesn't need to be exactly the same team that handles sponsorship requests)
  • TBD: do we need to set a deadline for registrations (that don't include any sponsorship request)?

Questions

  • arrival day & departure day

  • Which station do you want to participate in? What corresponding skills / experience do you have? (if any)
  • What group(s), that are under-represented in Debian, do you feel you're part of? (if any)
  • Which languages do you speak or understand? Do you need a translation into LSF?
  • Do you need accommodation?
  • Do you need travel sponsorship? If yes, how much would a ticket to and from the BSP cost you if you book now?
  • Do you have any specific dietary requirements?
  • Is there anything else we should know or that you want to tell us?
  • Did you read the Code of Conduct yet? If not, please do. Do you agree to respect it?
  • Please give us some information to contact you (name or pseudonym, email address)

Publicity

Announcement

  • TBD: document how one can ask for sponsorship

    • last year for DebConf, the question was asked in some quite well-thought way, i.e. something like "if you had to pay yourself, what would be the impact on your life? would you have to save money in advance specifically to be able to attend? would it be completely impossible?" etc.; we should do something similar

    • ACTION: Geb integrates this question into the registration form
  • ACTION: Geb reviews translations into French and gets them reviewed by other translators
  • ACTION: Geb will coordinate communication & publicity, and start to spread the word once all blockers have been resolved

    • We first want to reach out for the less-geeky/more diverse people => TBD: sort spreadsheet

  • TBD: provide contact email address that's not a mailing list with public archives
  • TBD: update link/contact for registration
  • We have a pad that's meant to list people & websites we want to send the announcement to. It's kept private as it contains social network information some of us prefer not to disclose publicly.

Misc.

Please link to mails, blog posts, tweets or other promotion done for the event.

Useful links

Reports and evaluation

Reports

Please add links to reports, blog posts, photos etc about the BSP here:

Evaluation

  • TBD: prepare questionnaire to gather info about the attendees and feedback from them.

CategoryBsp CategoryEvents