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Revision 72 as of 2017-02-15 18:23:29
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Editor: ?IntRigeri
Comment: Update TODO
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 * ACTION: intrigeri discusses with Taka how the station about graphics and design can be organized [WIP]
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 * ACTION: intrigeri writes a few lines about each station
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design and graphics (to be confirmed)
 * ACTION: taka reviews (and improves if needed) the section about the design and graphics station in the announcement

What?

See the announcement.

When, where?

Code of Conduct

Attending this event requires reading and respecting our Code of Conduct.

We are committed to providing a friendly, safe and welcoming environment for all, regardless of level of experience, gender, gender identity and expression, sexual orientation, disability, personal appearance, body size, race, ethnicity, age, religion, nationality, or other similar personal characteristic. Our code of conduct sets the standards in terms of behaviour for the whole event, including communication (public and private) before, while and after.

If you feel you have been or are being harassed or made uncomfortable by an attendee, please contact any member of the ?Moderation Team immediately. Whether you are an experienced contributor or a newcomer, we care about making this event a safe space for you.

Attendees

If you are interested please add your name to the list below. Feel free to add yourself even if you're not sure if you will attend.

Name

Nick

email

sleep

diet

notes

1.

Julien Cristau

jcristau

jcristau@d.o

for the weak

i like food

2.

intrigeri

intrigeri

intrigeri@d.o

WIP

vegan will be fine

3.

spriver

spriver

done

vegan

4.

Julien Voisin

jvoisin

I can host ~2 people on my floor

vegan will be fine

Living in Paris; can help with logistic issues

5.

Solveig

Solveig

debian@s.o

done

vegetarian

6.

Sebastien Badia

sebian

sbadia@d.o

vegan will be fine

7.

Nicolas Dandrimont

olasd

olasd@d.o

local

any food works

8.

Mathieu Goessens

geb

gebura@poolp.o

WIP

vegan will be great

May only stay part of the weekend

9.

Juliette Taka

Taka

vegetarian

10.

Mickael Scherer

misc

misc@redhat.c

can host 1 person

yes

Not strong commitment on being here due to various constraints

Bring

Please consider bringing:

  • a computer and its power adaptor
  • a power bar
  • any friend who wants to contribute (they need to register too)

Organizing

Communication

Making the space safe

  • Code of Conduct

    • TBD: print CoC
  • Moderation team
    • TBD: members
    • TBD: contact info
  • ACTION: intrigeri announces all this at least once a day

Misc

Food

We want to provide a lunch on both days. It shall be vegan to simplify handling diverse diet. The attendees table has a column for other diet desires and needs.

  • ACTION: intrigeri asks jcristau a quote from Mozilla's usual caterer, making it clear that we want vegan [WIP]
  • ACTION: intrigeri coordinates with olasd wrt. food sponsorship [WIP]

Accommodation

  • TBD: call for solidarity hosting
  • TBD: match hosting requests with offers
  • ACTION: intrigeri gets a quote from a hostel where we could book a dormitory or similar for 20 people, for the entire week-end

Finances

  • ACTION: intrigeri looks for sponsorship [WIP]
    • ACTION: intrigeri tries to find other sponsors, e.g. for food [WIP]
  • TBD: ensure we can sponsor at least travel for potential new contributors who need it (one doesn't get a diverse set of attendees if only old-timers get support)

  • TBD: how to manage travel + accommodation sponsorship requests?
    • selection criteria = a mix of being part of an under-represented/dominated group; travel cost (because sometimes it's better to bring 2 people rather than 1); relevance to Debian (e.g. specific skills, or highly motivated); how much sponsorship helps attending / is needed
    • ACTION: intrigeri asks DebConf bursaries how they handle this kind of things

    • ACTION: intrigeri lets a Debian Trusted Organization (Debian France?) know that there will be lots of requests
    • -make it clear there's a budget for that in the various announcements-
    • receive and store requests, and at some point make a call
    • manage reimbursements

Optimizing for a broader public

(i.e. not only Debian developers)

Reach out to, and properly welcome, people who can contribute to the quality assurance effort, with their pre-existing skills, in other ways than fixing bugs and uploading packages. E.g.

  • testing the upcoming version and providing feedback; evaluating the state of translations and the support of accessibility technologies could be interesting focuses;
  • triaging release blocking bugs (reproducing them, assessing their severity, pointing the relevant people to them);
  • providing feedback about "the top N things I dislike the most in the current Debian release, that I very much hope will be fixed in the next one";
  • collecting data relevant to the release notes.

Make it real once we're there

There will be people committing to host a station, i.e. holding some physical space dedicated to people with a given set of skills, and making it welcoming and productive.

  • ACTION: intrigeri discusses with Hypra how the focus on accessibility technologies/usecases can be organized [WIP]
  • TBD: document the skills needed to attend each station and display this information at front desk
    • bug triaging: read and write enough English, install a Debian package
    • graphics and design: TBD
    • testing: TBD

Make it clear in our communication

  • ACTION: taka reviews (and improves if needed) the section about the design and graphics station in the announcement

Invites

TBD:

  • people who could give a hand organizing (e.g. spreading the word and themselves inviting cool people)
  • people we want to see there

Publicity

Announcement

  • ACTION: u reviews the draft /Announcement

  • TBD: document how one can ask for sponsorship

    • last year for DebConf, the question was asked in some quite well-thought way, i.e. something like "if you had to pay yourself, what would be the impact on your life? would you have to save money in advance specifically to be able to attend? would it be completely impossible?" etc.; we should do something similar

    • ACTION: Geb integrates this question into the registration form
    • ACTION: intrigeri points to the registration form from the announcement
  • ACTION: u translates the announcement into French
  • ACTION: Geb will coordinate communication & publicity, and start to spread the word around Feb 15-18

    • We first want to reach out for the less-geeky/more diverse people => TBD: sort spreadsheet

  • We have a pad that's meant to list people & websites we want to send the announcement to. It's kept private as it contains social network information some of us prefer not to disclose publicly.

Misc.

Please link to mails, blog posts, tweets or other promotion done for the event.

Useful links

Reports and evaluation

Reports

Please add links to reports, blog posts, photos etc about the BSP here:

Evaluation

  • TBD: prepare questionnaire to gather info about the attendees and feedback from them.

CategoryBsp CategoryEvents