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Revision 167 as of 2017-05-11 09:50:38
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 * ACTION: isydor tells sponsors how they can send money

What?

See the announcement:

When, where?

Sponsorship

The event is organised with the support of Debian France.

Logilab and William Bonnet, in addition to Debian gracefully accepted to sponsor it.

Code of Conduct

Attending this event requires reading and respecting our Code of Conduct.

We are committed to providing a friendly, safe and welcoming environment for all, regardless of level of experience, gender, gender identity and expression, sexual orientation, disability, personal appearance, body size, race, ethnicity, age, religion, nationality, or other similar personal characteristic. Our code of conduct sets the standards in terms of behaviour for the whole event, including communication (public and private) before, while and after.

If you feel you have been or are being harassed or made uncomfortable by an attendee, please contact any member of the ?Moderation Team immediately. Whether you are an experienced contributor or a newcomer, we care about making this event a safe space for you.

Attendees

If you want to attend this event, please read the announcement (in English, in French). It explains how to register :)

Bring

Please consider bringing:

  • a computer and its power adapter
  • a power bar

Organizing

Communication

Making the space safe

  • Code of Conduct

    • ACTION: jvoisin prints 60 copies of the CoC in both languages and brings it 1st thing on May 13
  • Moderation team
    • We have 4 volunteers already, and agreed on a list of 4 more people we would like to see on this team too.
    • DONE: 4 more agreed
    • TBD: contact info (the moderation team self-organizes whatever contact info they want to provide)
  • ACTION: intrigeri announces all this at least once a day

Misc

  • ACTION: Every organizer who can meets at 5pm on Friday night in front of Mozilla Paris. Then 3-4 of us (jonathan, Solveig, isydor + geb or intrigeri; backup if Solveig can't: geb or intrigeri) move inside and do everything they can to get to know the space and set it up. The others stay around (outside) in case shopping or more hands are needed. Then we have dinner together and go to bed early.
  • ACTION: shopping on Friday
    • 7 external USB keyboards (for the accessibility station)
    • 15 USB sticks we can install Debian on: 16GB, rather fast e.g. Kingston ?DataTraveler G4 16Go or Toshiba ?TransMemory U202 16 Go (10€ each at rue Montgallet)

    • 10 USB sticks we can put the Debian Installer on: 2GB minimum (5€ each at rue Montgallet)
  • ACTION: intrigeri ensures that we organize the following on Friday evening:
    • TBD: Organize shifts so we always have one trusted person downstairs with a digital key to deal with the downstairs<->upstairs movement.

    • TBD: organize frontdesk
    • TBD: organize presentation of stations and hosts at the beginning of the event
  • ACTION: isydor checks that we don't forget anything that's on Comment organiser un événement technique pour un public hétérogène : une approche globale

Food

We want to provide a lunch on both days. It shall be vegan to simplify handling diverse diet. The attendees table has a column for other diet desires and needs.

  • ACTION: isydor sums up the food+sponsorship situation to Debian France people and asks them if they want to organize dinner on Saturday night for the subset of attendees who'll want to eat all together (probably not everyone on the orga team, and probably not all local attendees) [Mail Sent, waiting for an answer]

Accommodation

  • ACTION: jvoisin is the go-to person regarding the rented flat.

Finances

  • Managing travel + accommodation sponsorship requests
    • see #Registration

    • selection criteria = a mix of being part of an under-represented/dominated group; travel cost (because sometimes it's better to bring 2 people rather than 1); relevance to Debian (e.g. specific skills, or highly motivated); how much sponsorship helps attending / is needed
    • Debian France will act as the "Debian Trusted Organization" and will handle reimbursements
    • receive and store requests

    • manage reimbursements
  • ACTION: intrigeri asks logilab any detail we need (e.g. contact info) to advertise their jobs opportunity [WIP], and prints this to display at frontdesk.
  • ACTION: isydor checks with sponsors what they want us to do aside of putting their name on the wiki

Optimizing for a broader public

(i.e. not only Debian developers)

Reach out to, and properly welcome, people who can contribute to the quality assurance effort, with their pre-existing skills, in other ways than fixing bugs and uploading packages.

Make it real once we're there

There will be people committing to host a station, i.e. holding some physical space dedicated to people with a given set of skills, and making it welcoming and productive.

  • ACTION: intrigeri documents the skills needed to attend each station, prints it and displays this information at front desk
    • bug triaging: read and write enough English, install a Debian package
    • graphics and design: HTML/CSS and/or graphics software (such as GIMP, Inkscape, etc.)
    • testing: basic computer (not necessarily Linux) usage
  • ACTION: jvoisin is the go-to person for people who need someone to accompany them etc. (e.g. blind people); he relays to us whatever he can't handle alone, and we'll organize shifts or something.
  • ACTION: jonathan coordinates the skills sharing thing

Registration

The deadline for registering is now over.

Thanks for your interest but we already received more registrations than the number we can host and will have to refuse some.

Deadline for registering = end of March ⇒ reply wrt. sponsorship and available room by April 7.

See the registration form.

Publicity

Useful links

Reports and evaluation

Reports

Please add links to reports, blog posts, photos etc about the BSP here:

Evaluation

  • ACTION: intrigeri ensures we have a questionnaire to gather info about the attendees and feedback from them

CategoryBsp CategoryEvents